Executive Assistant

The role

The Faculty Executive Team in Arts, Law & Social Sciences is looking to appoint an outstanding full-time Executive Assistant.  You will be a key member of the Executive Team and will work closely with colleagues in the team to provide high quality executive administration to the Faculty Leadership Team. This is an exciting opportunity to join a large and dynamic Faculty, working collaboratively with colleagues across the Faculty, central divisions and Schools to deliver excellent service provision for all staff. 

What will you be doing?

The Executive Assistant will work closely with the Executive Administration Manager to ensure key Faculty activities are managed and delivered on time, while providing professional, efficient and effective support to the Faculty Leadership team and Faculty staff.

Key duties include:

• Supporting senior colleagues in the Faculty Leadership Team with a range of activities including diary management, acting as primary contact for all their enquiries, and maintaining discretion and confidentiality as required.
• Committee servicing including drafting agendas, preparing papers, minute-taking, identifying action points and following up on actions.
• Arranging and booking national and global travel and accommodation, and completion of expenses.
• Supporting the planning and organisation of internal and external conferences and events and staff meetings by assisting with venue/room bookings, ordering catering.
• Meeting and greeting external high-profile visitors.
• Proactively reviewing, maintaining and developing new systems and processes including keeping resources up to date on the Faculty SharePoint, Intranet, and web pages.
• Independence and initiative will be required to balance changing priorities and circumstances.

You should apply if

• You have excellent organisational, customer service, and written and verbal communication skills.
• You can complete tasks to a high level of accuracy.
• You are flexible and a good team player, as well as being able to work independently and show initiative.
• You can work in a busy, positive environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes.
• You are experienced in using a range of IT systems, have good digital skills and can adapt to new systems and processes quickly.

Additional information

Contract type: Fixed term until 31/12/2026

Work pattern: 35 hours/week

Shift pattern: Monday - Friday

This advert will close at 23:59 UK time on Tuesday 7th April 

For informal queries please contact: Catriona.wilgoss@bristol.ac.uk/Lucy.hicks@bristol.ac.uk

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

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