Events Coordinator

We’re looking for an organised, customer-focused and proactive Events Coordinator to join the Events team at St Antony’s College.

Reporting to the Head of Operations, you will play a key role in coordinating internal seminars, conferences and teaching events, as well as managing external bookings. You will be the first point of contact for event enquiries, ensuring all bookings are handled professionally, efficiently and in a timely manner.

About the role

St Antony’s hosts around 15–20 seminars and events each week during term time. You will support this busy academic environment by organising accommodation and rooms, ensuring a consistently high standard of service.

Working as part of a small, collaborative team, you will balance academic priorities with external bookings, taking account of commercial considerations while supporting student life and College activity.

Key responsibilities

• Manage room and accommodation bookings for internal and external events
• Act as the main contact for event enquiries
• Provide accurate quotes for hospitality and room hire
• Communicate changes, cancellations and new bookings promptly
• Prepare contracts and invoices, including VAT requirements
• Maintain accurate booking system records and conference information
• Welcome external organisers and provide event information
• Support selected events in person, including occasional evenings and weekends
• Produce weekly reports and maintain accurate records
• Review and improve administrative processes to ensure efficiency

About you

You will have:

• At least one year’s experience in events management (hospitality or education)
• Excellent IT skills (including MS Office) and willingness to learn new systems
• Strong customer service and communication skills
• High attention to detail and strong organisational ability
• The ability to work independently and use initiative
• A calm and effective approach under pressure
• A hands-on, team-focused attitude

You will also be flexible, with willingness to work occasional weekends, early starts or late finishes.

About St Antony’s College

St Antony’s is a vibrant, international graduate-only college of the University of Oxford, with a diverse community representing more than 70 countries. The College plays a leading role in interdisciplinary research and hosts a wide range of academic events.

Benefits

• 41 days’ annual leave (including bank holidays), with option to sell up to 5 days
• University of Oxford Staff Pension Scheme
• Free staff meals when working around lunch service
• Staff social events
• Travel schemes and on-site parking (subject to availability)
• University Card with access to Oxford facilities
• Retail discounts

How to apply

For more information and to apply, please click the 'Apply' button above. 

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