Department Administrator

Location:

This is an on-site role, based primarily at the Hammersmith Campus

About the role:

Working closely with the Division Manager, Section Managers, Principal Investigators, academic staff, and students, you will play a key role in ensuring the smooth and effective management of HR, finance, and research administration processes.

What you would be doing:

• Supporting HR processes, including recruitment coordination, onboarding, contract changes, and staff record management
• Providing financial and research administration support, including purchase orders, invoices, expense claims, and monitoring commitments
• Coordinating departmental activities and maintaining accurate records and administrative systems
• Liaising with internal teams and external partners, including HR, Finance, the Joint Research Office, funders, and collaborating institutions
• Supporting departmental projects, meetings, and events as required

What we are looking for:

• You will be educated to degree level or have equivalent experience with an open and flexible approach to your day-to-day work.
• Great communication skills both verbal and written, and the ability to deal with staff of all levels as well as students

• Previous experience of working in a higher education office environment, ideally in a research setting

What we can offer you:

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further Information

This is a full-time post (35 hours per week).

If you require any further details about the role, please contact: Martin Waller – m.waller@imperial.ac.uk.                                                                 

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About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial.

Our culture

We work towards equality of opportunity, eliminating discrimination and creating an inclusive working environment. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.

Our values are at the heart of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity and innovation.

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