Executive Administration Officer

Job details

Contractual hours: 36

Job description

Closing date: 23:59 8th May 2026

Interview Date: Thursday 21^st May 2026

If the successful candidate already holds a Skilled Worker Visa sponsored by another organisation and it was issued before the 4th April 2024, by reference to the applicable SOC code for this role, sponsorship may be possible under the Skilled Worker Route. There is further information about this on the UK Visas and Immigration Website.

We are looking for an exceptional candidate to join a welcoming and inclusive team in the Executive and Governance Office at heart of the University of Reading.  

In this role, you will have the opportunity to build strong and effective relationships with senior colleagues, learn about their portfolios, and make a difference. You will also be joining a team with an excellent track record in developing colleagues helping them to secure promotion to other roles within the University and beyond.

You will be delivering executive support within the Research theme, which comprises the Deputy Vice Chancellor/Pro Vice Chancellor (Research and Innovation) and a number of Associate Pro Vice Chancellors who are responsible for the Research and Innovation portfolio.

As part of a small team, you will also have lots of opportunity to support and work with the Vice-Chancellor directly.

As we find ways to facilitate greater flexible working of senior and professional service colleagues, you will have the opportunity to work from home for part of your working week should you wish to and you will also work with your peers across the Executive and Governance Office to ensure that we are a team that offers a resilient service to all those we support.

In this role you will:

• Proactively manage complex schedules to ensure senior colleagues can work efficiently and effectively.
• Confidently engage with internal, external and senior stakeholders and partners through in-person meetings, phone calls, and other communication channels.
• Take initiative within the executive support team, offering assistance to other senior colleagues, including the Vice-Chancellor, as needed.
• Coordinate key documents and handle email correspondence on behalf of senior colleagues.
• Serve as secretary for various committees and working groups, preparing agendas, taking minutes, and providing essential meeting support.
• Contribute to wider University events, such as Open Days and Graduation, playing an active role in their success.

You will have:

• Strong ability to manage multiple priorities effectively while meeting deadlines in a fast-paced environment.
• Excellent attention to detail with a high degree of accuracy.
• Proven experience in administrative and supportive roles within a busy office setting.
• Demonstrated ability to resolve issues and queries independently with sound judgment.
• Exceptional organisational and time management skills.
• Excellent communication and interpersonal skills to ensure effective collaboration and liaison.
• A collaborative mindset, working effectively within a team to achieve shared goals
• Proficiency in IT systems and software, including Microsoft Office and Teams.
• Commitment to delivering a high standard of customer service.
• Ability to maintain accurate administrative and financial records as required.

We are committed to flexible working and welcome applications from candidates seeking part‑time or alternative working patterns. All requests will be considered fairly, subject to the requirements of the role.

Contact Name: Polly Tudball

Contact Job Title: Executive and Governance Manager

Contact Email address: p.tudball@reading.ac.uk

Alternative Contact Name: Tasha Easton

Alternative Contact Job Title: Executive & Governance Manager

Alternative Contact Email address: n.easton@reading.ac.uk

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