Postgraduate Assistant (Part-Time, Fixed-Term)

The Department of Medicine is the largest department in the School of Clinical Medicine, supporting over 550 staff and students who deliver cutting-edge science and clinical innovation.

Join the University of Cambridge Department of Medicine and play a key role in supporting postgraduate students within one of the world’s leading centres for biomedical research and education.

This is an exciting opportunity to become part of a collaborative Professional Services team delivering high-quality support across a diverse portfolio of postgraduate programmes, helping students and academics thrive in a dynamic academic environment.

You will play a central role in supporting the postgraduate student journey, from admissions through to course completion, acting as a key point of contact for students, supervisors, and academic colleagues.

Who We’re Looking For

We are seeking an organised and proactive administrator who enjoys working in a busy, people-focused environment. You will have:

• Strong organisational skills and excellent attention to detail
• Previous administrative experience
• Excellent communication and interpersonal skills
• Confidence managing competing priorities
• Good working knowledge of Microsoft Office
• A professional and discreet approach when handling sensitive information
• An interest in higher education, student support, or academic administration

Reporting to the Postgraduate Administrator, you will join a collaborative Professional Services team working across HR, Finance and Grants, Communications, and Facilities. You will build strong working relationships with colleagues throughout the Department and the wider University, including the Postgraduate Admissions Office, helping to deliver a responsive, efficient, and student-focused postgraduate education service.

Key responsibilities include:

• Monitor and maintain Department input to the student management system - CamSIS.
• Performing administration of applications and admissions procedure for courses, including processing applications and organising interviews.
• Process student stipends via the University Student Payment system and setting up studentships.
• Organise and provide administrative support for postgraduate events, including course recruitment activities, Postgraduate Open Days, welcome events and departmental student seminar series.

This position offers excellent experience for someone interested in developing a career in higher education administration, student services, or professional services within a research-intensive university.

This role is part-time at 0.6 FTE (21.9 hours per week) and offered on a 3-year fixed-term contract in the first instance, with flexibility around working patterns.

The Postgraduate office operates a hybrid working model, with a minimum office presence of two days per week and additional flexibility by arrangement.

Informal enquiries are welcomed and should be directed to Mrs Nadine Hirst at nh445@cam.ac.uk

We reserve the right to close this vacancy early if we receive sufficient applications. Therefore, if you are interested, please submit your application as early as possible.

Due to the part-time nature of the role, this vacancy does not meet the minimum salary requirements for sponsorship via a Skilled Worker visa, The successful candidate is also unlikely to meet the eligibility requirements for a Global Talent Visa. If you proceed with making an application, and were successful, you would be required to evidence right to work in the UK via another visa route, and it would be your responsibility to arrange an appropriate visa that would permit you to undertake the role.

Advert information