Administrative Assistant

Are you a highly organised and proactive administrator looking to support inclusive education and student welfare at a world-leading university? Join Student Welfare and Support Services (SWSS) and help deliver the University of Oxford’s commitments under the Access and Participation Plan. You will play an important role in supporting projects that enhance services for disabled students through effective coordination, communication and administration.

Location: 2–3 Worcester Street, Oxford, OX1 2BX
Salary: Grade 5: £32,108 – £37,338 per annum pro rata (including Oxford University weighting)
Hours: Full time, 36.5 hours per week. Part-time working considered (minimum 29.2 hours / 0.8 FTE)
Contract: Fixed-term for 3 years until 31 July 2029. Due to the length of contract, this role is not available as an internal secondment.

About Us

The University of Oxford is one of the world’s leading universities, committed to excellence in education, research and student wellbeing.

Student Welfare and Support Services brings together specialist teams including the Counselling Service, Disability Advisory Service, Mental Health Advisory Service, Sexual Harassment and Violence Support Service, and peer support programmes to provide accessible and joined-up support for students.

Our aim is to create an environment where all students can thrive personally and academically.

What We Offer

The University offers an excellent range of benefits, including:

• 38 days’ annual leave (including public holidays), with the option to purchase more
• Generous family leave schemes
• Flexible and hybrid working options
• Excellent contributory pension scheme
• Training and professional development opportunities
• Free membership of the University Club and discounted sports facilities
• 24/7 Employee Assistance Programme

About the Role

You will provide high-quality administrative and coordination support across a range of project activities that promote inclusive environments and address awarding gaps.

Working closely with the project manager and project leads, you will support collaboration across the collegiate University, including academic divisions, colleges and central services. You will coordinate activity, manage documentation and support effective communication with staff and students.

Key responsibilities include:

• Coordinating meetings, events and project activity across multiple stakeholders
• Drafting and managing correspondence, documentation and project materials
• Supporting financial and administrative processes, including monitoring budgets and expenses
• Maintaining accurate records and ensuring compliance with University procedures and data protection standards
• Contributing to improvements in administrative systems and processes

About You

We strongly encourage applications from individuals from underrepresented or minoritised backgrounds who meet the essential criteria for the role.

You will have:

• Excellent organisational skills and the ability to manage competing priorities
• Strong attention to detail and accuracy
• Experience providing high-quality administrative support, including drafting correspondence
• Good numeracy skills and experience with routine financial administration
• Experience working within established procedures and improving processes
• Strong IT skills, including Word, Excel, PowerPoint and SharePoint

Sponsorship and Right to Work

This role does not meet the eligibility requirements for Skilled Worker visa sponsorship under current UK immigration rules. Applicants must already have the right to work in the UK.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• Details of two referees

Closing date: 12 noon, Friday 22 May
Interviews: Expected week commencing 15 June

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