School Operations Administrator

We are committed to equality, diversity and inclusion, creating a community where colleagues feel respected and valued. We aim to reflect the diversity of our students and communities, and to strengthen our university through collaboration and diverse perspectives, across all roles at the University.

The University of Hull has adopted a new professional service delivery model following extensive consultation with stakeholders from across the University. A key element of the new service delivery model is the resourcing of academic Schools to provide support at a local level but also alignment at both faculty and functional levels.

Additionally, Faculty resourcing provides a critical interface into functional areas (Finance for example) through business partners and communities of practice that serve to support and reinforce a single professional service culture for the University. Driving continuous improvement through consistency of policy, process, practice and systems utilization will be a critical enabler of success.

It is an exciting time to be at the University of Hull as we build our One Team culture, drive service improvement and support our students and staff achieve their personal goals and aspirations.

Specific duties and responsibilities of the post:

• Support Health and Safety and facilities procedures working closely with the Faculty Operations Manager.
• Support the core administration processes and procedures relating to the School with tasks such as purchasing, expense processing, hospitality requests, travel bookings etc).
• Supporting the distribution of information across the School including updating the SharePoint site and producing ebulletins.
• Be the main point of contact for operational support for academic staff.
• Maintain effective and positive professional relationships with central University HR, Finance, and Infrastructure services teams, to ensure a cohesive and University-wide approach to operational delivery, supporting an excellent staff experience.
• Responsibility for all resource related administration, abiding with GDPR compliance at all times.
• Working closely with the Faculty Operations Manager to ensure continued optimal efficiency and effectiveness of the service is provided and reviewed regularly.
• Service School level committees and forums.
• Support the planning and delivery of School and Faculty events.
• Collating and analysing data to inform faculty responses to University and external requests for information, including subject access requests and FOI requests.
• Develop procedural documents that map out standard processes for internal reference. Support academic staff with effective signposting to key policies and procedures.
• Ensure support for PhD students undertaking teaching ensuring provision of appropriate resources.
• Provide support as needed for events such as Clearing, Open and Offer Holder Days, Registration and Graduation ceremonies for the wider faculty as required.

The full job description can be found here.

This is a part-time role working 14.6 hours per week, days worked to be discussed with the successful candidate. The above salary is the full-time salary, this will be pro rata to 0.4 FTE.

For any informal queries relating to this role, please contact christine.hill@hull.ac.uk.

Applications close at 00:01am of the closing date listed. We reserve the right to close this vacancy early if we receive sufficient applications. If you are interested in this role, please submit your application as early as possible.

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