Acquisition and Interlibrary Loan Administrator

Location: OXSTALLS CAMPUS

0.7FTE, 25.9 hours per week. 

This role is based across both our Francis Close Hall Campus in Cheltenham and our Oxstalls Campus in Gloucester. 

About the department 

At the University of Gloucestershire, we are committed to fostering a vibrant, inclusive, and supportive community where every student feels valued and empowered. Our Libraries and Student Support department plays a pivotal role in enhancing the student experience, offering comprehensive support services that address personal and social needs.

The Library Services team plays a vital role in supporting teaching, learning, and research endeavours by ensuring access to collections of print and electronic resources that cater to the information needs of taught and research students and academic staff. 

About the role

We are seeking an experienced Acquisition and Interlibrary Loan Officer to join our Libraries and Student Support team. If you are a skilled and solutions-driven library professional with a passion for resource provision and process administration, this is a fantastic opportunity for you to help ensure comprehensive and efficient resource acquisitions management.

As Acquisition and Interlibrary Loan Officer, your key responsibilities will include:

Acquisitions and ordering management: Create and manage orders via the library management system and elsewhere, and advise Librarians on purchasing options and sourcing materials.

Supplier and resource management: Maintain supplier relationships, resolve issues, and ensure value for money. Handle supplier correspondence, including returns. Ensure access to resources.

Interlibrary loan and user support: Deliver the interlibrary loan service and manage its system and budget. Source materials globally and liaise with users on availability and conditions.

Financial and budget administration: Administer budgets, process payments, liaise with Finance. Monitor expenditure and ensure compliance with financial procedures.

Systems, data and reporting: Maintain accurate records in the Library Management System. Produce acquisitions and financial reports. Manage catalogue records, and support system improvements.

You will engage with internal and external stakeholders, ensuring that the library continues to meet the evolving needs of the academic community.

What We Are Looking For

• We are seeking a detail-orientated and analytical individual with:
• Experience of using finance systems to process transactions.
• Strong administrative skills, with a systematic and methodical approach.
• Excellent interpersonal and communication skills.
• A strong customer focus.
• A flexible and adaptable approach to their work.

Why Join Us?

Impact: Help to ensure access to a diverse range of resources for our c.11,000-strong community of staff and students.

Collaboration: Work in a collaborative and supportive environment with a wide range of colleagues across the institution and beyond.

Development: An excellent opportunity to develop your skills and knowledge in resource procurement, administration and management. 

How to apply

To apply please click on the above 'Apply' buton. You will be asked to complete our application form, alternatively, you can submit a CV and Support Statement showcasing how you meet the essential criteria, CVs alone will not be considered. Please see applicant guidance for help and advice on how to complete the application process.

Contact details

To informally discuss the role, please contact Rhiannon Goodland on 01242 714610 or email: rgoodland@glos.ac.uk  

Interview: Thursday 9th July 2026

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