Administrator

About the role

This role is based in the Radcliffe Department of Medicine and the role reports to Prof. James Chalmers (Rhodes Professor of Experimental Therapeutics and Clinical Pharmacology)

Prof. James Chalmers at the University of Oxford specialises in translational and clinical research on respiratory diseases, including bronchiectasis, COPD and pneumonia, with a focus on microbiology, immunology, disease mechanisms and therapeutic strategies.

The successful candidate will work in close collaboration with Prof. James Chalmers and their clinical and research team to provide a broad range of essential administrative support. This role requires a proactive and flexible approach, with responsibility for coordinating meetings, travel arrangements, completing administrative tasks and documents, managing deadlines, and managing a complex schedule involving key internal and external collaborators.

The post holder will act as the primary point of contact for Prof. James Chalmers, managing diary commitments and ensuring efficient communication and coordination across multiple stakeholders. They will support the preparation and coordination of documents for the Principal Investigator and group members, including grant applications, manuscript submissions, reports, presentations and correspondence. The role also includes organising meetings, events and collaborative activities, supporting basic financial administration (e.g. expenses and budget tracking), and contributing to core group operations such as procurement and ordering of clinical supplies. The post holder may also assist with administration of the EMBARC European Bronchiectasis Registry and liaise with participating sites as required.

This post is full-time and fixed term for 2 years

The post is only available as full-time on-site.

About You

To be considered for this position you should;

• Exceptional organisational skills
• Strong communication skills
• The ability to manage and prioritise a varied workload and work to deadlines.
• Attention to detail and a high level of accuracy.
• Experience of providing a high standard of administrative support.
• Demonstrated experience of working within processes and procedures and aptitude for implementing improvements.
• Excellent computer skills including Word, Excel, Powerpoint, Sharepoint
• Flexible approach to working
• Proactive and persistent approach to task management, with the ability to monitor progress and follow up on outstanding actions in a timely and professional manner

Proven ability to build positive working relationships and contribute effectively to a team environment

About the Radcliffe Department of Medicine (RDM)

The Radcliffe Department of Medicine (RDM) within the Medical Sciences Division is one of the largest departments in the University of Oxford. RDM is a multi-disciplinary department which aims to tackle some of the world’s biggest health challenges by integrating innovative basic biology with cutting edge clinical research.

Benefits of working

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

Application Process

Applications for this vacancy are to be made online. You will be required to upload a supporting statement and CV as part of your online application.

Only applications received before 12:00 midday on Thursday 13/08/2026 will be considered. Interviews will be held as soon as possible thereafter.

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