Executive Assistant

About us

Biosciences is one of the largest Divisions within UCL with 600 staff and 2040 undergraduate and postgraduate taught students, and a leading centre for research and teaching in the biological sciences. It brings together one of the UK’s largest and most diverse life sciences communities, with strong integration across experimental, field, and computational approaches. Research spans evolutionary and population genetics, ecology and the environment, cell and developmental biology, computational biology, neuroscience, and structural and molecular biology. This work is supported by advanced scientific infrastructure and platforms (including light, electron and cryoEM microscopy, NMR, mass spectrometry, molecular biology and genomics) and a large community of 350 postgraduate research students integrated within doctoral research programmes.

This is an exciting opportunity to join the Divisional team of Executive Assistants to undertake a wide range of management, planning and organisational activities for the Research Department of Neurology, Physiology and Pharmacology (NPP).

The post holder will work closely with the Head of the Research Department, academic and research staff and Divisional professional services teams, as well as other colleagues across the Faculty and beyond.

About the role

The main purpose of this position is to play a key role in the Division, as part of its Professional Services Team, in providing essential support for the successful administration and operation of a Research Department across a range of areas. These will include PA support to the Head of the Research Department and other senior academics, and working with staff, business, and finance processes and administration.

• This is a fixed-term role until 27 October 2027.

• This role is eligible for hybrid working with a minimum of 60% on site.

• This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.
• This appointment is subject to UCL Terms and Conditions of Service for Academic Staff. Please visit https://www.ucl.ac.uk/human-resources/policies/2021/jun/conditions-service-academic-staff for more information.

A job description and person specification can be accessed at the bottom of this page.

If you have any queries about the role, please contact Orla O’Donnell (o.odonnell@ucl.ac.uk)

If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact Biosciences staffing at fls.hr@ucl.ac.uk.

About you

You must be educated to A Level standard or equivalent, or have substantial relevant experience, and have experience of successfully planning a range of events. You must also have the ability to prioritise effectively, have excellent time management skills and the ability to work independently.

Confidence and willingness to work collaboratively with a wide range of stakeholders is also essential.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits that can be found in the link below:

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/

Customer advert reference: B02-11061

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