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Undergraduate Programmes Assistant (job share)

University of Sheffield - Faculty of Arts and Humanities - Department of History

Location: Sheffield
Salary: £22,149 to £23,715 (pro-rata) (Grade 4)
Hours: Part Time
Contract Type: Fixed-Term/Contract
Placed On: 23rd September 2022
Closes: 6th October 2022
Job Ref: UOS034658
 

Working pattern: 21 hours, to be worked over at least 3 days - working pattern to be agreed with line manager at appointment stage

Are you looking for a role that allows you to showcase your organisational skills? We are looking for a new colleague to help us organise, check, and process students’ assessments, grades, and feedback in the Department of History. This is the perfect opportunity for someone with a keen eye for detail and excellent interpersonal skills to p play a key role in supporting our students through their programmes.

You will join a small, supportive and hardworking team, in a thriving department, and will share this role with our current Programmes Assistant on a part-time basis. You will work closely with our Examinations and Assessments Officer, and will spend your time dealing with two main areas of administrative work: assessment support, and module choice and allocations.

The team

We are a team of around 10 professional services staff. We work closely with one another, and with our academic colleagues, in a collegiate and friendly department. You will join the undergraduate support team, and will be managed by our experienced Examinations and Assessments Officer.

The role - You will:

  • Be setting up assessment links using specialist software (Blackboard and Turnitin), and checking assessment submissions – a keen eye for detail is key!
  • Record late submissions, and flag any non-submission of work to relevant colleagues
  • Liaise with our markers and external examiners to ensure all marking and moderation is completed on time, and adheres to university guidelines
  • Play a key part in our exam boards, ensuring decisions are recorded, and documents are accurate
  • Attend the department’s Undergraduate Affairs Committee, and take minutes of meetings
  • Answer student enquiries and assist with student registration
  • Monitor our module allocations and manage our module approvals

 The person

  • You will have excellent organisational and communication skills, and will be a good team worker
  • You will be confident working with spreadsheets (Google sheets and Excel), and have a good eye for detail and experience of problem-solving
  • You will be methodical in your working practices, and be able to manage your time efficiently while working in a busy office and answering student enquiries
  • You will have excellent customer service skills, and will be willing to cover other roles within the team, where necessary

We are committed to exploring flexible working opportunities which benefit the individual and University; this role will need to be worked across at least three weekdays, but we would be happy to be as flexible around days and hours as possible.

We’re one of the best not-for-profit organisations to work for in the UK. The University’s Total Reward Package includes a competitive salary, a generous Pension Scheme and annual leave entitlement, as well as access to a range of learning and development courses to support your personal and professional development.

We build teams of people from different heritages and lifestyles from across the world, whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience.

To find out what makes the University of Sheffield a remarkable place to work, watch this short film: www.youtube.com/watch?v=7LblLk18zmo, and follow @sheffielduni and @ShefUniJobs on Twitter for more information.

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