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Administrative Assistant (Head of Department Office)

University of Oxford - Department of Physics

Location: Oxford
Salary: £27,131 to £32,348 Grade 5 per annum (Pro rata for part time appointments)
Hours: Part Time
Contract Type: Permanent
Placed On: 2nd December 2022
Closes: 20th January 2023
Job Ref: 156480

The Department of Physics is one of the largest and most eminent physics departments in Europe. With an academic staff of over one hundred, our activities range from fundamental particles to the furthest reaches of the universe. The Department is now seeking a proactive Administrative Assistant to work with the Executive Assistant to the Head of Department (EAHoD). The position is part time (0.5fte) and permanent.

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

  • An excellent contributory pension scheme
  • 38 days annual leave (Pro rata for part time appointments)
  • A comprehensive range of childcare services
  • Family leave schemes
  • Cycle loan scheme
  • Discounted bus travel and Season Ticket travel loans
  • Membership to a variety of social and sports clubs

This is a busy and responsible role requiring a highly organised and detail-orientated individual with a flexible approach to work and an excellent team player.  The primary responsibility of this post will be to work with the EAHoD to ensure that data is collected, qualified and input into the new Physics Balanced Workload Model (BWM) database in a timely fashion.  In addition, the post-holder will be required to deal with a wide range of matters, sometimes of a highly confidential nature, on behalf of the EAHOD.

They should have strong and accurate written, numeric and IT skills (including Excel) and also possess the interpersonal skills and to offer support more widely across the department. Experience of database work and diary management are also essential

Please direct enquiries about the role to Helen Smith (helen.smith@physics.ox.ac.uk)

Only applications received before midday 20 January 2023 can be considered. You will be required to upload a supporting statement, CV and details of two referees as part of your online application.]

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