Senior Administrator

Location: Highfield Campus

Part Time Fixed Term - 12 Months

Closing Date: Friday 03 February 2023

Interview Date: To be confirmed

We’re looking for someone to join the University of Southampton’s iSolutions Administration Team.   

Are you passionate about providing excellent customer experience and helping others?

Do you enjoy working in a dynamic, fast-paced environment and solving problems?

Are you a good communicator, empathetic, and patient?

Then we want to hear from you! 

About the Role 

It’s an exciting time to join the iSolutions directorate at the University of Southampton. In this role, you will work within the iSolutions Administration team to provide high-quality, and flexible administrative service to iSolutions and its external customers. This is a fast-paced and varied role where no two days are the same! 

What you’ll do 

• Provide a broad range and varied administrative support to iSolutions and the iSolutions Senior Leadership team as required
• Manage and organise events, including booking venues, liaising with appropriate key stakeholder groups, and managing hospitality and visitor arrangements.
• Maintain internal databases, directories, and data
• Book travel arrangements, conferences, or training for iSolutions staff
• Regularly review internal administrative procedures and processes, ensuring they are fit for purpose and efficient, making improvements where identified and implementing agreed change
• Provide confidential admin services; coordinate diaries; arrange and service meetings; take minutes and actions; filter problems and enquiries; draft and issue documentation and attend meetings as appropriate.
• Administer Business World financial processes and provide support to management with budget monitoring processes
• Manage internal recharging processes in consultation with the Finance Business Partner
• Process invoices and orders and raise requisitions, liaising with Finance and working within financial regulations.
• Manage HR processes and procedures in conjunction with the HR Business Partner to ensure compliance with University or Departmental policies and systems, maintaining accurate records as appropriate.
• Provision of initial guidance on HR processes and queries to managers and staff
• Monitoring and tracking of probation and appraisal processes
• Administer Staff Achievement Awards, Long Service Awards and other similar activities
• Manage office supplies and equipment, anticipating requirements for new staff, including stationery, keys, furniture, telephony, passes etc. 

What you’ll bring 

• Able to plan and prioritise a range of one’s own standard and non-standard work activities and effectively meet deadlines.
• Financial administration/budget monitoring experience 
• The integrity required to work with both commercially sensitive and personally identifiable information.
• Able to deal with sensitive information in a confidential manner.
• Ability to prepare and present written and/or verbal information clearly and concisely to students and staff.

The University of Southampton is a research-driven institution, home to some of the world’s leading minds, expanding our knowledge and passing it on to future generations. iSolutions is the University’s IT support service whose 230+ staff support the delivery of the University’s research and education activities as well as the usual business operations. We would love you to join us and help change the world for the better.

Application Procedure 

You should submit your completed online application form at https://jobs.soton.ac.uk. The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Anjali Mavi (HR Recruitment Team) on +44 (0) 23 8059 4043 or email recruitment@soton.ac.uk. Please quote reference 2148523JF on all correspondence. 

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