Assistant Timetabling Officer

FTE: 1 FTE (working 37 hours per week)

Salary: UH5 £25,642 pa with potential to progress to £28,762 pa on achieving designated skills and experience

Location: Bishops Square, University of Hertfordshire, Hatfield                   

The Teaching Accommodation Service form part of the Learning and Teaching Spaces (LTS) section providing Timetabling, Room Bookings, Engagement Monitoring and User Support service delivery for all customers.

We work closely with 7 academic schools and their staff to produce almost 25,000 individual student timetables. Your role will see you working with a wide range of schools, Conference Herts, HIC and the Students Union.

Main duties and responsibilities

As an Assistant Timetabling Officer, you will co-ordinate the entire timetabling and attendance monitoring processes for Schools and University Services to ensure the implementation of the agreed University timetabling/attendance monitoring principles and School priorities. You will maintain good working relationships with key School contacts/Professional SBUs and senior managers to facilitate understanding and collation of programme and module delivery requirements and student number estimates. 

You will also be required to ensure the timely and accurate production of online individual timetables for students and staff and monitor data ensuring that the collection, processing and reporting of data is accurate to facilitate effective scheduling and enable improved attendance monitoring and recording of teaching and learning and any other associated/reliant services. 

Skills and experience required

You will have substantial proven administrative expertise and experience in a complex and dynamic organisation as well as substantial proven experience of analysing and dealing with large complex specifications of requirements.

You will need good communication, interpersonal and organisational skills and the ability to collect, process and present data. Good attention to detail, practical IT skills including the use of multiple large databases and MS Office and a positive can-do approach are essential requirements for this role.

Qualifications required

You will hold a minimum of A levels or equivalent level qualification or proven experience.

Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

Contact Details/Informal Enquiries:

Sarah Mans, Timetabling Manager, s.mans@herts.ac.uk

Closing Date: 20 February 2023

Interview Date: 08^th-10^th March 2023

Our vision is to transform lives: At the University of Hertfordshire we are committed to equality, diversity and inclusion and building a diverse community. Towards that aim we particularly encourage applications from candidates likely to be underrepresented within Library and Computing Services. These include people from Black, Asian and minority ethnic backgrounds, disabled people, LGBTQI+ people and women in grades UH7 and above. 

We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships and free Active Staff sessions, personal and professional development and family-friendly policies. #GoHerts

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