Estates & Facilities Administrator - Retail Department (Fixed Term, Part Time)

The University of Nottingham has been providing an outstanding student experience for over 140 years and is a leading university of worldwide significance with established campuses in UK, China and Malaysia. 

We are looking for an enthusiastic and motivated individual to join the Retail Catering Team primarily based at University Park. This role will provide administrative support to the Retail Catering Team and will deal with large amounts of staff and customer queries face to face, by email and by phone providing advice and guidance, solving problems where necessary and relaying relevant information.

The successful candidate will be required to administer and support colleagues with a range of IT systems which includes our procurement system, absence and time reporting system and till data system. You will also develop and maintain databases and spreadsheets liaising with internal departments as required. Other duties include general filing, typing, and archiving of information, preparing reports for Senior Managers and ensuring accurate up to date records are kept in line with University policies and procedures

Candidates should have relevant vocational qualifications NVQ Level 2 or equivalent with some relevant work experience or have substantial work experience gained within a clerical/administration role and have excellent attention to detail with the ability to produce accurate work. You should also have an in-depth knowledge of Office 365 in particular Microsoft Word, Access, SharePoint, Teams and Excel and have experience of handling confidential information.

What’s in it for you:

• Ongoing support to develop your skills and gain industry recognised qualifications to further your career ambitions that may lead to different career paths and career progression. 
• An excellent holiday allowance of 26 days, plus additional university closure days and bank holidays (pro rata).
• Employee Assistance Programme and Counselling Service- 24/7 support. 
• Supplier discounts, travel, and reward schemes.
• Staff Networks, events and activities and state of the art sports facilities. 
• All the tools you need to do a great job.

This post will be offered on a fixed term contract until 12 January 2024. Hours of work are part time (20 hours per week), worked mainly Monday to Friday between 8.45am and 5.00pm. Flexibility will be required.

The successful candidate for this post will be expected to attend the Estates and Facilities training courses which run Monday to Friday mornings. Further details will be given at interview.

All of our vacancies are available to view at:

https://www.nottingham.ac.uk/estates/joinus/join-us.aspx

Informal enquiries may be addressed to David Butler, email dave.butler@nottingham.ac.uk. Please note that applications sent directly to this email address will not be accepted. Please quote ref. NHE027623

Our University is a supportive, inclusive, caring and positive community. We warmly welcome those of different cultures, ethnicities and beliefs – indeed this very diversity is vital to our success, it is fundamental to our values and enriches life on campus. We welcome applications from UK, Europe and from across the globe. For more information on the support we offer our international colleagues, see our Moving to Nottingham pages.

For successful international applicants, we provide financial support for your visa and the immigration health surcharge, plus an interest-free loan to help cover the cost of immigration-related expenses for any dependants accompanying you to the UK. For more information please see the our webpage on Financial support for visas and the immigration health surcharge.

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