Administrator (Timetabling)

Student Administration

This is an exciting opportunity for an enthusiastic and dedicated Administrator to join the Timetabling team within the University’s Academic Registry Directorate. The Academic Registry’s primary function is to oversee and deliver a broad range of services, which support and enhance the University’s academic mission, acting as a key enabler for the delivery of its Education Strategy. 

The aim of the University’s Timetabling Team is to provide a comprehensive timetabling service in support of our diverse academic programmes, thereby enhancing the student experience. 

As a Timetabling Administrator, you will work in partnership with team colleagues and in collaboration with Faculty collegues to assess teaching requirements for programme areas. 

You will  identify solutions to effectively schedule teaching sessions to produce a high-quality timetable, in accordance with the approved University timetabling protocol. Through the use of relevant timetabling software, you will produce timetables that promote effective space utilisation and enhance the student experience. 

You will be responsible for overseeing the timetable build in a specific department(s), whilst also supporting activities across the Timetabling team. The ability to work independently within a team environment and have a flexible adaptable approach, with a proven ability to prioritise, organise and deliver a complex workload to strict deadlines is essential. 

The role is best suited to a methodical individual with maticulous attention to detail and problem solving skills. Experience in successfully managing competing demands from a variety of stakeholders and the ability to analyse and interpret data is paramount. 

You will need a good knowledge of Microsoft 365 including experience of working with and analysing complex data in a methodical way in Excel. Excellent customer service and communication skills are also required as you will be liaising with various colleagues across the University.  

Please demonstrate how you meet the essential criteria outlined in the knowledge, education, training and experience elements of the job description in your supporting statement. 

For an informal discussion to find out more about the role please contact Anna King by email timetabling.managers@plymouth.ac.uk or by telephone on 01752 587791. 

Closing Date: 12 Midnight, Wednesday 18^th October 2023 

Interviews are likely to take place week commencing Monday 30^th October 2023 and you will be notified if you have been shortlisted or not. 

This is a part-time position working 28.5 hours a week on a permanent basis. There will be some flexibility on how these hours can be distributed throughout the week. 

Flexible working options including job share will be considered. 

We offer a competitive salary package and a generous pension and holiday scheme. We also offer a range of other benefits, including ongoing development opportunities. 

A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.

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