Operations Officer

Location: Guy's Campus

Contact details: Daria Sulima. daria.sulima@kcl.ac.uk

This is an exciting opportunity to join the Professional Services team in the School of Basic and Medical Bioscience at King’s College London. We are seeking to appoint an experienced and highly motivated administrator to provide support to the School and specific support to Centre for Human & Applied Physiological Sciences (CHAPS) and Head of Department.

The post holder will be based at Guy’s Campus and work closely with the Head of Dept, as part of the School Core Team to provide efficient operational support to staff and students in the Department, acting as first point of contact on research administration and HR enquiries. The post holder will work closely with colleagues to provide high quality general administrative support to the Department/School, as required. They will support HR processes at every stage of the employee lifecycle and research administration through the whole life cycle of research grants (from application to closure, pre- and post-award). They will support research and non-research financial transactions within the Department, monitoring budgets and processing invoices and expense claims, and support other school/department-wide projects as required.

This role is highly varied and will suit a candidate with excellent organisational skills who can work accurately, with close attention to detail in a busy environment with tight deadlines. They will have excellent communication skills and be able to develop good working relationships with the School’s academics and researchers as well as colleagues across the University

This post will be offered on an indefinite contract.

This is a part-time post - 60% full time equivalent. (21 hours a week)

Following the training period, this post is available as a hybrid working post or with flexible working in agreement with the line manager. 

Essential criteria

1. Educated to degree level or relevant experience
2. Experience of a wide range of administration processes including HR and/or grant research management
3. Highly numerate with proven financial management and analytical skills
4. Excellent verbal and written communication skills with experience of building an effective network across a complex organisation
5. Experience and good knowledge of using complex databases, management information systems and Excel
6. Experience of managing complex financial information
7. Accuracy and attention to detail with ability to maintain confidentiality
8. Ability to work under pressure in a busy environment, multitask and deal with competing demands.
9. Excellent data management and document control skills
10. Experience of diary management

Desirable criteria

1. Experience of working in a higher education institute or research environment
2. Experience of managing research grants and/or university finance and an understanding of the HE funding environment
3. Experience of implementing Human Resources processes
4. Experience of Committee servicing, events organisation

Further information

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible

Applications from qualified candidates wishing will be considered.

About the Faculty: https://www.kcl.ac.uk/lsm/index.aspx

About the School Basic and Medical Biosciences: https://www.kcl.ac.uk/lsm/schools#bmb

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