Executive Support Officer

Hours per week: 36 hours per week

Vetting requirements: Basic DBS Check

Holiday: 31 days holiday (pro-rata for mid-year starters)

About Us: Westminster Adult Education Service is a leading provider of adult education in London, committed to empowering individuals through lifelong learning. Our work environment is stimulating and inclusive, promotes diversity and fosters personal growth. Join us in our mission to inspire lifelong learning in our communities and become an integral part of our team. If you are ready to elevate your career, apply today and be part of our exciting journey at Westminster Adult Education Service.

The Role: Are you a proactive and well-organised individual seeking an engaging role in a dynamic educational setting? Westminster Adult Education Service is looking for an Executive Support Officer to join our dedicated team.

Key responsibilities:

• To provide personal and confidential administrative support to the office of the Principal and Executive Board.
• Maintain and plan the diary of the Principal ensuring all arrangements/facilities for meetings are organised efficiently and that papers for such meetings are available in good time, take minutes from various Committees. 
• Draw up agendas in consultation with the Principal, taking notes of meetings as required and progressing follow-up actions for the Executive Board members.
• To liaise with stakeholders such as the Board of Governors, college staff and external agencies on behalf of the Principal.
• Sensitively manage incoming communications including correspondence, reports and other information, prioritising in terms of importance and urgency for the Principal redirecting as necessary.
• Plan travel arrangements for the Principal and other Executive Board members for external meetings and events as required.
• To carry out the above duties within the requirements of the Data Protection Act.

Please ensure you address all the role and person criteria when completing your supporting statement.

About You:

To be successful in this role, you will need excellent organisational and time-management skills, a strong communication and interpersonal skills. Previous experience in a similar role is advantageous.

What we offer: At Westminster City Council, we pride ourselves on being an inclusive workplace and employer of choice. We encourage and welcome applications from people from all backgrounds and aim to have a workforce that, at all levels, represents the communities we serve. We champion equality, diversity, inclusion, and wellbeing and aim to create a workplace where everyone feels valued, has a sense of belonging and is empowered to be their best, that is the Westminster Way. To find out more about how we do this visit https://www.westminster.gov.uk/health-and-social-care/public-health-strategy-policies-and-reports/equality-duties 

As a forward-thinking Council, we appreciate that people work in different ways, therefore some of our staff depending on their role at WAES can benefit from working a range of flexible working patterns as well as Agile working.

The Council is a Disability Confident Employer. If you have declared a disability in your application, we guarantee an interview if you meet the essential criteria of the job. If you are invited for interview, you will be asked if you need any reasonable adjustments in order to attend, and we will make these wherever possible.

The Service offers a competitive salary and employment benefits including a public sector pension scheme, generous holiday allowance and opportunities for Continuous Professional Development.

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