Doctoral Research Office Administrator

The Doctoral and Researcher College acts as hub for all doctoral level activity at the University as well as providing support and training for doctoral researchers. Within the Doctoral and Researcher College, the Doctoral Research Office provides a support service to all current doctoral research students and networks widely across the University interacting with all Schools/Departments and administrative units. We are looking for a team player to join our small but busy office.

The post-holder will be part of the team responsible for providing an effective, timely, professional, advisory support and administrative service for all current Postgraduate Research (PGR) Students and related staff. Working with the University’s Head of the International Student Advisory and Home Office Compliance, the post holder will take responsibility for the day to day running of compliance reporting and assurances required to maintain the University’s compliance in relation to the Home Office Sponsor Guidance and requirements, specifically relating to PGR students. The post holder will also look after all aspects of PGR Students records making sure fees are correct. Adjusting records for suspensions, extensions, and withdrawals, considering fee recalculations, refunds and instructing stipend adjustments. The post holder will also have the responsibility of communications with outside bodies such as local authorities and sponsors.

You will have:

• Ability to understand and follow regulations and processes
• Experience of working with rules and regulations or within published polices and processes
• Good attention to detail, high level of accuracy and methodical working
• Ability to prioritise workload to meet deadlines
• Good IT skills; familiar with use of MS Word/Excel and databases
• Ability to work well with students from a range of different cultures and backgrounds
• Ability to exercise judgement and make decisions   
• Excellent written and spoken communication and administrative skills

Interviews will be held: 28 November 2024

Contact Name: Katie Wiltshire
Contact Job Title: Joint Head of the Doctoral Research Office
Contact Email address: k.j.wiltshire@reading.ac.uk

Alternative Contact Name: Cat Hale
Alternative Contact Job Title: Joint Head of the Doctoral Research Office
Alternative Contact Email address: c.hale@reading.ac.uk

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-UK candidates who do not already have permission to work in the UK should note that by reference to the applicable SOC code for this role, sponsorship will not be possible under the Skilled Worker Route. There is further information about this on the UK Visas and Immigration Website.

The University is committed to having a diverse and inclusive workforce, supports the gender equality Athena SWAN Charter and the Race Equality Charter, and is a Diversity Champion for Stonewall, the leading LGBT+ rights organisation. Applications for job-share, part-time and flexible working arrangements are welcomed and will be considered in line with business needs.

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