Accounts Receivable TNE/Partnership Assistant

Abertay is a modern university with a global outlook, rooted in its local and national communities. The FICS directorate brings together the following functions: Finance, Procurement, IT and Corporate Information Systems, Estates development and sustainability, Facilities Management and Commercial Services. 

Reporting to the Accounts Receivable Supervisor, the main function of the Accounts Receivable TNE/Partnership Assistant  role is to fulfil the complex financial arrangements in compliance with our various partnership agreements, ensuring accuracy, effectiveness and efficiency.

Key Responsibilities:

• Perform the following finance duties in respect of our Abertay Online courses:
  • Deal with various registration queries at each of the 6 intakes per year.
  • Reconcile fee records with registration records when each intake closes.
  • Raise tuition fees and allocate the income to the correct budget code.
  • Liaise with our online programme’s partner to ensure that the income is correctly apportioned and posted to the finance system.
  • Create new financial records where required in respect of new academic years or new programmes etc.
  • Ensure compliance with the Online Programme’s Finance Policy.
• Perform the following finance duties in respect of our “Additionally Funded Places” scheme:
  • Ensure all students on the scheme are SAAS funded.
  • Ensure the number of places and the courses etc are all in compliance with the SFC guidance received each year.
  • Raise tuition fees for registered students.
  • Cancel fees were required in the event of withdrawal before the cut-off date.
  • Reconcile our tuition fee data with the partner to ensure that the income is apportioned correctly (twice per year).
  • Reconciliation of the SAAS account each month.
  • Investigate and resolve all unallocated SAAS transactions.
• Ensuring compliance with our various TNE partnership agreements:
  • Set up financial data each academic year.
  • Raising tuition fees in accordance with each agreement ensuring that minimum fee payments are invoiced where applicable.
  • Apply complex tiered fee rates/discounts where applicable.
  • Extracting data as back up for the partner to reconcile with their records.
  • Process fee amendments in respect of withdrawals/repeat modules.
  • Sending invoices and performing credit control duties where required
• Dealing with various Sponsors/Student Exchange Partners:
  • Vet new sponsors and create new records where required.
  • Obtain sponsorship letters and update student records during each registration intake.
  • Raise invoices and send them to the sponsor with breakdowns where required.
  • Ensure prompt payment from the sponsor and perform credit control duties where required.
• Take a lead in reviewing the financial arrangements of new partnership agreements and develop new processes if/where required.  Problem solve/make changes to existing processes where an issue/improvement has been identified.

• Work flexibly in order to meet business needs.
• Assist with other ad-hoc duties as requested by the Accounts Receivable Supervisor/Finance Operations Manager.

If you believe you have the skills and experience for this exciting and challenging role, please submit your application through our online recruitment system: www.abertay.ac.uk/discover/work-here/jobs

Committed to Equal Opportunities

Abertay University is a Scottish Registered Charity

No: SC016040

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