Administrative Assistant (Phase 2/3)

Hours: part time hours considered up to a maximum of 21.9 hours per week.  

Requests for flexible working options will be considered (subject to business need). Core working hours 8am-4pm, hybrid working permitted.

Grade and Salary: Grade 4 starting at £ 25,733 to £ 29,179 per annum, pro rata if part time. See current salary scales.

Expected start date: ASAP 

About the role 

Based at the Royal Sussex County Hospital, Brighton, the post-holder is part of the Phase 2/3 curriculum support team and provides general administrative support to the team in relation to teaching and assessments in Years 3, 4, 5 of the undergraduate medical degree programme. They will work closely with BSMS academic and administrative staff, colleagues in administrative and academic units in the parent universities and staff in NHS partner organisations.     

Applicants should have a good standard of education and possess excellent IT, communication and organisational skills. The post requires a high level of personal responsibility and initiative.   

About you

Ideally, you will have relevant experience in a similar administrative role and a good standard of secondary education. You will be confident using Microsoft Office applications such as Outlook, Excel and Word, with a high level of accuracy and attention to detail. You’ll be well-organised, able to plan your workload effectively, and adaptable to changing priorities.

You will be a clear communicator who can respond professionally to students, staff and visitors, and will be comfortable working both independently and as part of a small team. A flexible and positive approach is essential, along with a willingness to support the wider team and occasionally adjust working hours to meet business needs. Previous experience working in a university or similar environment, or with systems such as Blackboard, would be an advantage.

About our School

Please find further information regarding the School at Brighton and Sussex Medical School.

Brighton and Sussex Medical School is proud to hold a Gold Athena Swan Award.

Why work here 

Find out more about our reward and benefits package.

Find out about our equality, diversity and inclusion.

Further Key Information

Please contact Nicki Asher (n.asher@bsms.ac.uk) for informal enquiries.

For full details and how to apply, please click on the 'Apply' button above.

The University is committed to equality and valuing diversity, and applications are particularly welcomed from women and black and minority ethnic candidates, who are under-represented in academic posts in Science, Technology, Engineering, Medicine and Mathematics (STEMM) at Sussex.

The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.

The University requires that work undertaken for the University is performed in the UK. 

Visa Sponsorship Queries: This role is not eligible for sponsorship under the Skilled Worker route.

Closing date: 12^th August 2025

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