Purchasing and Admin Assistant

 

Are you an organised and proactive finance professional looking for a role where your attention to detail and drive for continuous improvement will make a real difference? Join our friendly and dynamic finance team as a Purchasing and Admin Assistant, managing the department’s day-to-day purchase-to-pay operations and supporting wider administrative functions.

 

We are seeking to appoint a Purchasing and Admin Assistant to join our department. In this varied and rewarding position, you will take ownership of the purchase-to-pay cycle, ensuring that all financial transactions are processed accurately, efficiently, and in line with university policies and external regulations. You will be a key point of contact for colleagues across the department, offering advice, support, and guidance on financial processes helping to foster a “right first time” culture.  Beyond financial processing, you will contribute to continuous improvement, streamline processes, and ensure our financial procedures are robust and effective. Around 25% of your time will also be spent supporting general administrative duties, helping the department run smoothly and efficiently.

 

This full-time fixed-term post is funded by the Department for up to 12 months in the first instance and is based at the Department of Biochemistry, South Parks Road, Oxford, OX1 3QU.

 

 

You will be educated to GCSE standard or equivalent and have experience of working in a relevant financial administration role. You will be competent in the use of computerised financial systems and Microsoft packages, in particular MS Excel. Excellent time management and the demonstrable ability to prioritise and manage a diverse workload is essential, as well as having the ability to produce a consistently high standard of work with good attention to detail. You will have experience of producing and interpreting financial reports and applying financial policies to routine situations. Experience of using Oracle Financials would be advantageous.

 

 

Your happiness and wellbeing at work matters to us, so we offer a range of family-friendly and financial benefits including:

 

•        An excellent contributory pension scheme

•        38 days annual leave

•        A comprehensive range of childcare services

•        Family leave schemes

•        Cycle loan scheme

•        Membership to a variety of social and sports clubs

•        Discounted bus travel and Season Ticket travel loans

 

The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work.

 

 

Applications for this vacancy are to be made online via www.recruit.ox.ac.uk and Vacancy ID 183029. You will be required to upload your curriculum vitae and a supporting statement, setting out how you meet the selection criteria for the post, using examples of your skills and experience. Click  here for information and advice on writing an effective Supporting Statement. As part of your application, you will be asked to provide details of two referees and indicate whether we can contact them now.

 

For further details, please refer to the How to apply section of the job description. Any further enquires may be directed to recruitment@bioch.ox.ac.uk.

 

The closing date for applications is 12.00 noon on Monday 17th November 2025. Only applications received before this time can be considered. Interviews for shortlisted candidates to be held as soon as possible thereafter.

 

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