Executive Personal Assistant

The Role

This role will provide proactive personal assistance to assigned Senior Leadership Team (SLT) members. The Executive Personal Assistant (EPA) will provide complex diary, travel and event management and meeting organisation to include appropriate preparation of SLT member(s) for meetings and events. This may include research, hospitality bookings, greeting visitors. Email inbox monitoring may be required in liaison with the SLT member(s) as well as processing expenses. The role will Clerk and/or minute meetings as required by the SLT member(s) and Executive Support Manager, which may include paper preparation and distribution and action tracking. The role will proactively manage communication with the key contacts of the SLT member(s) and act as a public face of the Executive Support Office, managing correspondence and queries to ensure a positive impressive of the University.

The Person

The ideal applicant will be educated to A Level or equivalent with relevant professional experience and be able to demonstrate knowledge and experience of providing executive support to senior staff in a large and complex organisational setting, preferably within the Higher Education sector. You will have a highly developed understanding of the need to maintain required levels of professionalism and confidentiality in all aspects of the role and will have meticulous attention to detail with experience of clerking and or minuting meetings being desirable.

You will need to be highly organised, self-motivated and have a professional approach to your work with the capacity to master new areas of knowledge and skills rapidly and to a high-level of expertise and prioritise between important and urgent tasks to meet deadlines. You will need to be an accomplished communicator and a team player, along with the ability to listen and understand situations and be responsive in working with others towards a common goal.

A high level of proficiency in the use of a wide range of IT packages and MS Office is required.

Further information

This is a full time, permanent position with a starting salary of £34,007 per annum.

Interviews are expected to be held in person on 17th December 2025.

For informal queries, please contact Suhena Khanom, Executive Support Manager

We offer a range of benefits, including:

• 35 days annual leave Full time equivalent
• Generous pension scheme (LGPS or TPS)
• Employee Assistance Programme helps with any work-related problems having a wider impact on your life and gives you access to the savings centre
• Discounts on Perks a Work
• Course fee waiver scheme and discounted courses across the University
• Learn new skills with priority access to thousands of courses via LinkedIn Learning
• Season ticket loans up to £10,000 to help you spread the cost of commuting and get the best value for money.

We welcome applications from Black, Asian and Minority Ethnic backgrounds, LGBTQ+ communities and those with disabilities.

We are a place-based organisation, proud of our location in Kingston and the civic role we play in our community. Being present on campus is important to us because it helps us to create a sense of belonging for both staff and students. Therefore, staff are expected to be on campus for the majority of their working week.

Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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