Contracts Coordinator

Do you have experience managing external contractors, procurement, and tendering? Are you looking for a role where you can assist with the delivery of external maintenance contracts, ensuring compliance? If yes, then this full-time ongoing role may be of interest.

The University of Kent are seeking a Contracts Co-ordinator to work in Campus Services to assist with the effective delivery of external maintenance contracts, ensuring compliance, value for money, and operational continuity. In this role you will be involved in planning contract renewals, managing tender processes, integrating statutory and SFG requirements.  

As a Contracts Co-ordinator you can expect to be involved in:

• Developing, maintaining, and regularly updating a comprehensive contract renewal schedule, ensuring all service agreements are reviewed in advance of expiry
• Drafting, issuing, and administering Invitations to Tender (ITTs) or Requests for Quotation (RFQs), ensuring accuracy, clarity, and adherence to internal procurement frameworks
• Coordinating bidder queries, evaluating submissions against defined criteria, and supporting recommendation processes, ensuring fair, transparent, and competitive tendering
• Overseeing all stages of the procurement lifecycle—from initial scoping and tendering through evaluation, award, mobilisation, and contract execution.

What will you bring to the role?

• Strong understanding of relevant statutory compliance frameworks (e.g. LOLER, PUWER, water hygiene, fire safety, electrical testing)
• Experience of procurement and tendering
• Excellent communication & stakeholder engagement skills, with experience managing external contractors
• Knowledge of building services.

What we can offer in return:

As a member of our team, you can expect a friendly, open and collaborative working environment &  support in your development and wellbeing. You'll enjoy a range of great staff benefits including:

• Hybrid working options allowing a flexible blend of office & home working (to be agreed in line with business needs) 
• 43 days' leave per year (personal leave, bank holidays & additional days allocated for the Christmas period, pro-rata for part-time staff)
• Excellent pension scheme with generous employer contributions
• Corporate employee-funded healthcare plan, in partnership with Benenden Health

For more information about what you can look forward to if you join us, visit our dedicated webpage: Working at Kent

We are ambitious for our people, our communities and the region we serve – join us in making the world a better place.

Visit our website for more on who we are: http://www.kent.ac.uk/about/

Please see the 'Apply' link below to view the full job-description and to apply for this post.

For further information regarding the application process, please contact peopleserviceshr@kent.ac.uk quoting reference number CS-388-26.

Further details:

Job Description
Additional Information

*Occasionally we may need to close a vacancy before the published deadline due to a high number of applications being received, therefore we strongly advise you to submit your application as soon as possible. (All vacancies will be open for at least 1 week.)

PLEASE NOTE: We prioritise applications from current University of Kent redeployees. We will let you know if this post is to be filled by a redeployee as, in this instance, your application will unfortunately not be taken forward.

We know applicants may use AI tools to help prepare job applications. For guidance on how to use AI responsibly and effectively, see: Using AI in your job application

Applications must be made via the University’s online application system; CVs or details sent directly to the department or via email cannot be considered.

The University of Kent values diversity & equality at all levels.

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