Department Administrator

About the role:

The post-holder will work as a member of the administrative team responsible for a large portfolio of projects within one of five Departments within the Faculty of Medicine at Imperial College London. Working closely with the Divisional/Department Managers, Section Managers, Principal Investigators, academic staff, and students, the post-holder will ensure effective management of HR processes, finance and research management support.

What you would be doing:

• Supporting HR processes, including recruitment coordination, onboarding, contract changes, and staff record management.
• Providing financial and research administration support, including purchase orders, invoices, expense claims, and monitoring commitments.
• Coordinating Departmental activities and maintaining accurate records and administrative systems.
• Liaising with internal teams and external partners, including HR, Finance, the Joint Research Office, funders, and collaborating institutions.
• Supporting Departmental projects, meetings, and events as required.

What we are looking for:

• You will be educated to degree level or have equivalent experience with an open and flexible approach to your day-to-day work.
• Great communication skills both verbal and written, and the ability to deal with staff of all levels as well as students.
• Previous experience of working in a higher education office environment, ideally in a research setting.

What we can offer you:

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further Information

This is a full-time post (35 hours per week). Requests for part-time working will be considered.

This role is for a fixed-term contract for 12 months.

If you require any further details about the role, please contact: Zara Collard – z.collard@imperial.ac.uk

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