School Administration Assistant

The University of Surrey is a global community of ideas and people, dedicated to life-changing education and research. 

We are ambitious and have a bold vision of what we want to achieve - shaping ourselves into one of the best universities in the world, which we are achieving through the talents and endeavour of every employee.  

Our culture empowers people to achieve this aim and to collectively, and individually, make a real difference.  

The role

An opportunity has arisen for a well organised and proactive administrator to join the Faculty of Engineering and Physical Sciences on a full-time permanent basis. This role will jointly support the School of Engineering and the Faculty Admin team for an initial period of 12 months. Following this period, the role will predominantly focus on activity within the School of Engineering.

During the induction and training period, attendance in the office (Stag Hill Campus) will be expected for the first 6 months, after which hybrid working will be negotiable with a minimum of 3 days in the office.

The post holder will work closely with the Senior School Administrator and will support various administrative tasks including but not limited to:

• Organising & supporting meetings, events, and functions and taking minutes,
• Dealing with external enquiries and providing support wherever needed such as travel and visiting placements, 
• Providing administrative assistance for undergraduate and postgraduate (taught and research) students, monitoring monthly attendance, and providing support and guidance to new and existing students on University processes and procedures,
• Keeping up-to-date records relating to expenses and office, managing stationery stock & catering issues including room maintenance for planned meetings,
• Co-ordinating & taking responsibility for demonstrating recruitment & payment via Unitemps,
• Providing administrative assistance of tasks related to University’s financial system Agresso, including ordering goods and services.

About you

We are looking for a responsible, flexible and detail-oriented team player with a passion for delivering excellent administrative support for staff, students and external collaborators. Solid communication and organisation skills to support the effective and efficient operation of the School and Faculty are a must. Proficiency in MS Office and the IT capability to become proficient in University systems is essential. 

How to apply

To apply, please submit your CV & cover letter (addressed to Noelle Hartley & Joanna Moore) via the University website. Applications will not be accepted if sent via email.

For informal queries about the role, please contact Noelle Hartley (MES Administration Manager) via n.hartley@surrey.ac.uk or Joanna Moore (Faculty Studentship & Administration Manager) via j.moore@surrey.ac.uk. 

Interviews will take place soon after the closure date. All applicants will be notified after shortlisting has taken place.

Further details

Job Description

Advert information