Administrative Assistant (Undergraduate Studies) (0.8 FTE)

The Department of Computer Science, University of Oxford, is seeking a part-time Administrative Assistant, reporting to the Academic Administrative Officer. The post supports academic administration for the Department’s undergraduate and full-time taught students, primarily in the area of administration of undergraduate courses.

 

The Department currently hosts three undergraduate degrees and one full time master’s degree (MSc in Advanced Computer Science). The undergraduate degrees combined have an intake of around 130 per year, and the MSc an intake of around 70 students.  Academic administration for these courses is undertaken by a small team, each with their primary responsibilities, but members of the team support each other to ensure that there is a good workload distribution at busy times of the year. The primary role of the Administrative Assistant is to provide support for the delivery of teaching and assessment for undergraduates. 

The post holder will be the first point of contact for academic staff and students for undergraduate academic administration queries. This will include providing advice on routine departmental and University policies and procedures. 

 

 

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

 

The Department of Computer Science at Oxford is renowned for pioneering research and teaching across diverse fields, consistently ranking among the best in the world. Our commitment to innovation drives us to tackle complex technological and societal challenges.

  

 

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: 

 

• An excellent contributory pension scheme 

• 38 days annual leave (pro-rata for part time jobs) 

•  A comprehensive range of childcare services 

•  Family leave schemes 

•  Cycle loan scheme 

•  Discounted bus travel and Season Ticket travel loans 

•  Membership to a variety of social and sports clubs 

 

 

Committed to equality and valuing diversity. 

 

 

You will be required to upload a supporting statement and an up-to-date CV as part of your online application.

Your supporting statement should clearly demonstrate how you meet each of the essential selection criteria listed in the job description. Applications that do not include a supporting statement and CV, or fail to address the criteria in sufficient detail, will not be considered.

 

While we recognise the value of AI tools in supporting application preparation, applications should reflect your own experience, achievements and understanding of the role.

Applications that appear generic or fail to demonstrate personal insight may not be progressed.

The closing date for applications is midday on 28 August 2026. Interviews are expected to be held in September.

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