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Senior Administrator (HR): Metabolism & Systems Research

University of Birmingham - Institute of Metabolism and Systems Research, College of Medical and Dental Sciences

Location: Birmingham
Salary: £23,699 to £25,458 With potential progression once in post to £29,471 a year.
Hours: Full Time
Contract Type: Permanent
Placed On: 2nd September 2021
Closes: 23rd September 2021
Job Ref: 95671

This post provides effective and knowledgeable HR support to academics across the Institute of Metabolism & Systems Research (IMSR) and Institute of Cardiovascular Sciences (ICVS), which are based within the College of Medical and Dental Sciences.  The post will have a strong focus on recruitment, oversight of staff fixed term contracts (FTCs), honorary contracts, preparation of inductions packs for new starters and other relevant HR activity as required by the post.  The post holder will provide high quality, decisive, resourceful advice and support in strategically planning activities and will report to the Deputy Institute Manager who is responsible for managing all Institute HR functions. 

In line with University policies the post holder will advise on and coordinate recruitment activities from start through to appointment.  They will be responsible for effectively coordinating FTCs and will have a strong awareness of the impact of contract expiry dates on staff, research and on grants.  In liaison with academics and finance teams, the post holder will review complex information to identify extension feasibility and take appropriate action.  The post holder will be responsible for honorary contracts and other HR related matters such as, but not limited to, the preparation of CPAG documentation, obtaining finance approvals and the collation of Institute HR information.

Main Duties and Responsibilities:

  • You will be able to deal with complex systems and procedures and will be expected to offer advice on these, including deciding on the response to more complex queries.
  • You will be expected to exercise your judgment on the answer to queries or on the direction of work within parameters set by your manager. On a day to day basis you will be expected to resolve more complex queries without necessarily referring to your manager.
  • Maintain high profile working relationships with key stakeholders on your own initiative, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.
  • You will be involved in organising interviews, meetings etc including booking a venue or arranging online links, sending invitations, arranging refreshments if required, liaising with attendees, manage bookings, co-ordination of colleagues, advertising, collating feedback and reporting back.

Skills, Knowledge, Qualifications and Experience:

  • Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant work experience evidencing the skills and ability to undertake the role.
  • Minimum of grade C in Mathematics and English at GCSE or equivalent.
  • Professional experience in a similar role undertaking HR functions such as recruitment and monitoring of staff contracts

For further information please contact Donna Wiles,

To download the full job description and details of this position and submit an electronic application online please click on the Apply Online button below or visit Please quote Job Ref 95671 in all enquiries.

Valuing excellence, sustaining investment 

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working. 

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