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Administrative Assistant

University of Oxford - Undergraduate Admissions and Outreach, University Offices

Location: Oxford
Salary: £22,847 to £26,341 per annum pro-rata (Grade 4)
Hours: Full Time, Part Time
Contract Type: Permanent, Fixed-Term/Contract
Placed On: 6th September 2021
Closes: 4th October 2021
Job Ref: 152834

The Administrative Assistant will deliver an essential function within the Undergraduate Admissions and Outreach department (UAO) and sits within the UAO Administrative team. This team is comprised of the Administrative Manager; two Administrative Officers; this role and the Executive Assistant. This team delivers administrative services in personnel and financial processing; executive support to the UAO’s senior team; and office management that supports the running of the UAO and provides essential support to the UAO’s 46 staff members who work across multiple programmes and project strands. 

The main focus of this role will be on the administration of financial and personnel procedures for the UAO; and provision of wider support to the UAO office in handling a broad range of enquiries relating to the administration. This role is key to the effective running of the UAO.

You will have experience in an administrative role with excellent IT skills and the ability to communicate effectively with people at all levels and be ready to deliver excellent service to the UAO. You will have experience of completing administrative processes accurately and be able to balance a busy and varied workload. You are a proactive, friendly and committed individual ready to provide exceptional support to our busy department. 

UAO is committed to the continuing professional development of its administrative staff and in-house and on-the-job training will be provided as appropriate. 

Staff are currently working remotely but due to return to on site working in some capacity. 

The closing date for applications is 12:00 noon on Monday 4 October 2021. Interviews are anticipated to be held on Wednesday 20 October 2021.

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