PA / Administrator

In this role you will make a key contribution to the effective running of the External Relations directorate by providing first class PA support to the three directors, along with administrative, logistical and customer service support to the wider department. This includes raising purchase orders, processing invoices and expenses, booking rooms, organising catering, servicing meetings, maintaining records, booking travel and assisting with logistics for events.

You will be educated to A-level standard (or equivalent experience), with relevant experience of providing PA support to a head of team or department, and of working within a team in an office environment, ideally in an HE environment. You will be pro-active and well organised with the ability to remain calm under pressure.

External Relations comprises of a number of teams: Student Recruitment, Marketing, International Office, Outreach & Access, Events & Alumni, Communications, Design, Digital and Admissions. In 2022 we were chosen as the department to pilot a new way of working with brand new offices, furniture and IT that enable a dynamic workspace with multiple working purposes. There are collaborative/breakout spaces, quiet working zones, individual pods for Teams calls and a social environment for networking. The space was designed in collaboration with staff and allows them to move freely between areas to suit their preference, comfort level and the task being worked on. As part of these new ways of working the Office Management team are currently piloting working in a hybrid manner (3 days on campus, 2 days working from home). The Office Management team has also recently expanded to a team of four: Service Business Manager, Deputy Service Business Manager (a new role), PA/Administrator and Support Officer.

The University of East London is one of the most diverse and vibrant universities in the global capital. Our pioneering and forward-thinking vision is making a positive and significant impact to the communities we serve, inspiring both our staff and students to reach their full potential. Join us and #BeTheChange. 

Born in 1898 to serve the skills needs of the 2nd industrial revolution, the University of East London is underway with its transformational 10-year Vision 2028 strategic plan led by our Vice-Chancellor & President, Professor Amanda Broderick, to advance Industry 4.0 careers-1st education. We have a clear route-map to provide a springboard for the jobs and opportunities of the future; drive diversity in the 4.0 talent pipeline - working in partnership to promote talent wherever it is found; and to create an inclusive and sustainable, green future.

A successful external candidate for this position would be employed by UEL Professional Services Ltd, a wholly owned subsidiary of UEL. Employees of UEL Professional Services Ltd work alongside UEL colleagues in delivery of UEL’s mission, and UEL Professional Services Ltd will adopt UEL HR policies and procedures in full. Further detail regarding employment benefits can be found at the employee benefits section of our recruitment pages.

Further details:   Job Description & Person Specification    

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