Data Administrator

FTC 12 Months

Location: Remote/Home based in the UK (With some UK Travel)

Dates: ASAP

Job purpose

This is an important time for OIEG as we develop and grow the University Partnerships division. As part of our development, we are creating a new, dynamic and central team in our division to support our teaching teams in the UK colleges and London sites.

We are seeking to appoint an enthusiastic and motivated Data Administrator to join our Academic Affairs team and to provide support for the OIEG group Office for Students (OfS) registration process.

This is an important time for OIEG as we develop and grow the University Partnerships division. As a result, we are looking for a candidate who can provide support across both the Academic Affairs team and the embedded/pathway colleges on a range of data collation and reporting tasks.

The Data Administrator will provide support initially to the Quality Assurance Manager (External Reviews) on document/data collection and maintenance from across all of our colleges. The person appointed will need to be able to handle a wide range of tasks and be very adaptable in their approach. The role will involve travel to the different colleges as and when required and so flexibility is essential.

For full details, please see the job description and the person specification. For any informal enquires/questions about the role, please contact Laura Ainscough, Quality Assurance Manager (External Reviews): l.ainscough@oxfordinternational.com

Main Duties and Responsibilities

Reporting and Data Analysis

• Working with College Managers, College Directors & professional services colleagues to gather information and data to feed into the OfS registration process
• Gathering, monitoring, and recording of course, module, and assessment data for all colleges, both in-person and remotely
• Gathering and uploading academic documents from individual colleges to shared Teams areas
• Use of a variety of integrated databases/ Virtual Learning Environments for extracting data/documents
• Collating and preparing data and producing regular reports
• Devising new systems and ways of working as appropriate
• Develop a key understanding of individual college policies and procedures
• Use of excel spreadsheets to record and manipulate data

Supporting Academic Affairs Team / Colleges

• Reporting/data analysis for the Academic Board
• Support workstreams/projects across the Academic Affairs team and colleges
• Prepared to undertake regular visits to the colleges as required of the role

General

• Provide overall support for the department
• Respond to any data enquiries
• Deal with confidential information / material & ensuring the safekeeping of such documents
• Refer specialist enquiries accurately and effectively to the appropriate department
• Able to work in a team
• Assist other Departments as required
• Undertake any training required for the role
• Undertake any other reasonable duties as set by the Quality Assurance Manager

Application Process

To apply for the role please submit the following documents to Aikaterini (Kate) Kagiali akagiali@OxfordInternational.com by 9am, Monday 30^th January 2023:

• Your full CV
• A 1 page covering letter outlining your interest in the role and demonstrating how you meet the requirements set out in the person specification.

Please note that only full applications with CVs and covering letters will be considered for shortlisting.

Interviews

Interviews will take place on Thursday 2^nd February 2023.

The interview process will take place remotely via Microsoft Teams and will consist of a panel interview lasting approximately 30 - 40 minutes.

You will also be asked to complete a brief in-tray exercise prior to the interview date which will be emailed to you separately.

Oxford International is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Oxford International is an equal opportunity employer.  Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.