Office Coordinator

Location: Environmental Change Institute, School of Geography and the Environment, South Parks Road, Oxford OX1 3QY

The Environmental Change Institute (ECI) Office Coordinator will have a responsible role and will provide excellent administrative, communication and organisational skills to ensure that the ECI office is run effectively for the needs of all staff across ECI. You should be able to build strong working relationships with senior colleagues in ECI, across SoGE, and with external stakeholders. You will work closely with the ECI Director, ECI Associate Director, ECI Communications Officer and the members of the ECI Management Team who are comprised of the leaders of the research groups. You will also work closely with the professional services leads in each of the research groups to keep informed of current and future research projects, and develop a learning network of staff.

The successful applicant will have overall administrative responsibility to coordinate the office requirements for ECI staff; the first point of contact for staff, students, and general enquiries to ECI; provide secretarial support to ECI management and advisory group; work with individual group leaders to welcome new staff and visiting academics; develop new system for office working across ECI in new office space. You will work with HR to maintain a record of ECI staff and maintain ECI mailing list; work with ECI Communications Officer and research group contacts to ensure that all current research project information is kept up to date on the ECI website; provide administrative support to ECI research groups as required. You will also provide administrative support for the ECI small grant scheme; coordinate a network of professional services staff across the ECI research group and reporting back to ECI management board as required; carry out one-off projects to support ECI.

You will have excellent and effective administrative skills with attention to detail. You will have the ability to develop excellent relationships with senior colleagues, as well as with external stakeholders. Strong communication skills both verbally and in written form is essential. Excellent IT skills including MS Office [Word, Excel, PowerPoint, Teams] are a must. You will demonstrate problem-solving skills with a pro-active approach to finding solutions. The ability to be self-motivated and work independently with a minimum of supervision is necessary.

The post is full-time for 3 years.

The School of Geography and the Environment holds an Athena Swan Silver award in recognition of our commitment and success in addressing gender equality. 

Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application. 

The closing date for applications is 12.00 noon on Friday 24 February 2023, and interviews will be held in early March 2023.

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