Administrative Assistant

Company description:

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

Job description:

The Role

An exciting opportunity has arisen to join our People Engagement and Culture (PEAC) team. The PEAC team comprises the Organisational Development; the Equality, Diversity and Inclusion and the Colleague Wellbeing teams and between us we aim to improve the colleague experience at the University. In this role you will cover all aspects of administration in support of our services, from training and events to procurement to greeting colleagues and visitors. This is an excellent opportunity for someone who is interested in a career in People Services, who loves helping others reach their potential, problem solving, team work and spinning lots of plates at the same time.

The ideal candidate will have experience of working in a busy administration environment, a proven ability to work as part of a team and is passionate about providing an excellent service. Blended working opportunities will be available following a successful induction period.

This is position is part time for 22.2 hours per week, the days of the week and hours can be negotiated at interview.

Please contact Vicky Hall (vicky.hall1@newcastle.ac.uk), Senior OD Adviser (Service Delivery), People Engagement and Culture to have a chat about this opportunity.

Key Accountabilities

• Administer a variety of events and training activities in accordance with established standards and procedures, using appropriate software as required

• Be part of the team that covers the reception areas within the team’s locations and provide registration and greeting services at events and activities as required

• Produce professional materials for events and activities including workshop handbooks, PowerPoint slides, participants’ information and marketing materials maintaining all accessibility standards

• Record, monitor and report on events and activities using SAP and the University’s Learning Management System to ensure the effective recording of attendance and participation

• Evaluate all identified events and activities to ensure high standards are maintained and to measure the impact of these activities

• Produce professionally presented management information reports on training activity so that decisions are well informed by accurate information

• Produce purchase orders, process goods receipts and invoices promptly using SAP Purchasing and Sales to ensure timely and accurate transactions

• Provide a professional, flexible and efficient response to internal customers and external consultants, whether in person or otherwise

• Book travel and accommodation as required for colleagues within the People Engagement and Culture Teams

• Manage agendas and take minutes at meetings and committees as required

• Provide cover and support for other members of the People Engagement and Culture Admin Team as required

• Support the Admin Team Leader with the resource planning process to ensure that finances are appropriately and efficiently managed. This includes monitoring budget spends and advising of overspend or underspend

Advert information