Department Administrator

About the role:

As Department Administrator you will be responsible for maintaining efficient administrative processes that enable the department to thrive in producing word-class research. You will bring your excellent administrative insight and experience to a key new role in the Department of Epidemiology and Biostatistics (EBS) in the School of Public Health at Imperial College London.

You will apply problem solving and strategic thinking to succeed in this diverse role and provide support with managing HR, Finance and Research Management processes, integral to the operations of the department.

What you would be doing:

Working as part of a team, you will be expected to provide advice and guidance on a broad spectrum of responsibilities, including recruitment and College HR processes, basic financial processes (raising requisitions, expense claims and monitoring income and expenditure on accounts), and also post-award management of research grants, liaising with senior staff and College central services.

What we are looking for:

You will be an excellent team worker who can readily and effectively collaborate and communicate with all staff across the department. With demonstrable proactivity and the initiative to raise and help resolve complex and difficult administrative issues. You will be innovative in amending working practices and methods to support and improve efficiency. You’ll bring:

• Proven experience in administrative and project support roles
• Ability to manage multiple programmes and team-wide initiatives
• Experience of HR operational practices and processes
• Discretion in handling confidential information
• Excellent organisational skills, attention to detail, and deadline management
• Strong written, verbal, and interpersonal communication
• Confidence with budgets and financial tracking
• A collaborative, flexible approach with a customer-focused mindset

What we can offer you:

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further Information

This is a full-time post (35 hours per week).

If you require any further details about the role, please contact: Stoll Michael – a.michael@imperial.ac.uk

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