Tender Support Executive

The Tender Support Team is seeking a motivated and detail-oriented Tender Support Executive to help drive the success of UKCEH’s research funding activities. In this role, you will work closely with our scientists to develop and submit high-quality proposals, ensuring every bid meets funder requirements, eligibility criteria, and UKCEH’s internal processes.

You’ll play a key part in keeping submissions accurate, compliant, and delivered on time. Alongside this, you’ll help identify and share new funding opportunities, collect and analyse submission feedback, and contribute to understanding and improving our success rates.

This is an exciting opportunity to make a real impact by supporting world-class environmental science and helping UKCEH secure the funding that powers its research.

Your main responsibilities will include:

• Support the end-to-end bid process, from searching for potential opportunities through to submitting high quality bids.
• Coordinating administrative activity vital to a successful proposal, such as collating non-technical text (e.g. quality assurance), internal approval to submit, and document compliance.
• Monitoring funding sources including public sector portals for potential opportunities.
• Assessing bid opportunities for eligibility, funding models, and fit to UKCEH capabilities.
• Sharing opportunities with UKCEH scientists.
• Managing both internal communications between science teams, professional services and external communications with funders
• Proofreading and editing final submissions
• Ensuring UKCEH submission standards are used/met
• Ensuring proposals comply with funder guidelines/requirements
• Working closely with other departments to get bids through the internal approval processes
• Responsible for uploading/completing the final submissions of proposals

For the role of Tender Support Executive we are looking for somebody who:

• Experience of grant/tender/bid coordination in a university, research organisation or public sector funded institution
• Educated to degree level OR bid management qualifications (e.g., APMP) OR equivalent demonstrable work experience
• Demonstrable intermediate-advanced IT skills, being proficient in Microsoft Office (Word, Excel, Access, Outlook, PowerPoint, Teams, Visio) and SharePoint Systems
• Desirable experience with advanced functions including VBA and/or Access Database development
• Excellent interpersonal skills including written and verbal communication
• Proven skills in assessing bid competitiveness, addressing and complying with call/funder specific information
• Experience of managing and delivering work with conflicting deadlines
• Comfortable managing your own workload, prioritising tasks, and asking for help when needed
• Data quality is fundamental to the organisation, so you need to be attentive to detail

Working at UKCEH is rewarding. Our science makes a real difference, enabling people and the environment to prosper, and enriching society. We are the custodians of a wealth of environmental data, collected by UKCEH and its predecessors over the course of more than 60 years. 

As a valued member of our team, you’ll get: 

• 27 days annual leave, rising to 29 days after five years, plus 3 days for our Christmas closure 
• 10% employer pension contribution 
• Enhanced maternity and paternity leave (subject to qualifying requirements) 
• 24/7 access to support for physical, mental, social, health, or financial wellbeing, plus trained Welfare Officers 
• Flexible working opportunities 

If you are interested, please apply with your updated CV and cover letter via the ‘Apply’ button above.