Education Administrator – Timetabling and Exchanges

About the role:

An exciting opportunity has arisen within the Department of Civil and Environmental Engineering for an Education Administrator – Timetabling and Exchanges. This key role will support the Education Officer – Examinations and Assessment in the delivery of the Department’s taught education programmes.

The Education Administrator will provide administrative support for Departmental activities in relation to timetabling, exchanges in and out of the Department, Continuing Professional Development provision and research opportunities for undergraduate students.

This is a full-time, open-ended post. 

What you would be doing:

Leading and managing timetabling and room allocation across all programmes, ensuring efficient use of teaching space, accurate data management, and alignment with institutional processes

Building strong stakeholder relationships and continuously improving timetabling processes, providing clear communication, training, and support to staff and students

Coordinating the administration of exchange and Year Abroad programmes, ensuring smooth delivery from application to completion, strong partner engagement, and a high-quality student experience

Providing effective administrative support for education-related committees

Providing administrative and operational support across the department, including key events, staff support, process improvements, and maintaining clear guidance and procedures

What we are looking for:

• You will be educated to A level standard (or equivalent) plus GCSE (or equivalent) in English and Mathematics.  A relevant administrative or higher education qualification (or equivalent experience) is desirable.
• You will also have proven experience in a busy, customer-focused administrative environment, with the ability to manage high volumes of enquiries and strong proficiency across Microsoft Office applications
• Experience of timetabling, scheduling, or resource planning in an educational or similar setting is essential
• You will also have a good working knowledge of IT systems and databases, with the ability to learn new systems quickly, and a comprehensive understanding of data accuracy, record keeping, and confidentiality (including GDPR). Understanding of higher education structures and processes is desirable.
• Excellent communication and interpersonal skills, with strong organisational ability, high attention to detail, and the capacity to manage multiple priorities and work effectively under pressure in a fast-paced environment are essential

What we can offer you:

• The opportunity to continue your career at a world-leading institution and be part of our mission to continue science for humanity
• A sector-leading salary and remuneration package, including 41 days off per year and generous pension schemes
• Access to a range of workplace benefits including a flexible working policy from day 1, generous family leave packages, on-site leisure facilities and a cycle-to-work scheme
• Interest-free season ticket loan schemes for travel

Further Information

Further information is available in the job description.

If you require any further details on the role please contact: Justine Spence j.spence@imperial.ac.uk

Any queries regarding the application process should be directed to Lucy Chivers at l.chivers@imperial.ac.uk .

For technical issues when applying online please email sjobs@ic.ac.uk.

To apply, please click on the ‘Apply’ button above.     

Advert information