Administrator (Timetabling)

This is an exciting opportunity for an enthusiastic and dedicated Administrator to join the Timetabling team within the University’s Academic Registry Directorate. The Academic Registry’s primary function is to oversee and deliver a broad range of services, which support and enhance the University’s academic mission, acting as a key enabler for the delivery of its Education Strategy.

The aim of the University’s Timetabling Team is to provide a comprehensive timetabling service in support of our diverse academic programmes, thereby enhancing the student experience.

As a Timetabling Administrator, you will work in partnership with team colleagues and in collaboration with Faculty Collegues to assess teaching requirements for programme areas and identify solutions to effectively schedule teaching sessions to produce a high-quality timetable, which meets the approved University timetabling protocol. Through the use of relevant timetabling software, you will produce timetables that promote effective space utilisation and enhance the student experience.

You will:

• Be responsible for overseeing the timetable build in a specific school(s), whilst also supporting activities across the Timetabling team
• Have the ability to work independently within a team environment and have a flexible adaptable approach
• Have with a proven ability to prioritise, organise and deliver a complex workload to strict deadlines is essential.
• Have a good knowledge of Microsoft 365 including experience of working with and analysing complex data in a methodical way in Excel. Excellent customer service and communication skills are required
• Be liaising with various colleagues across the University.

The role is best suited to a metholdical individual with maticulous attention to detail and problem solving skills. Experience in successfully managing competing demands from a variety of stakeholders and the ability to analyse and interpret data is paramount.

Please demonstrate how you meet the essential criteria outlined in the knowledge, education, training and experience elements of the job description in your supporting statement.

About the role

For this role, you will need to be on site 2 days a week. Although we can accommodate working from home for this role, flexibility to be on-site will be expected due to business needs.

For an informal discussion to find out more about the role then please contact Anna King or Christine Martin: by email at timetabling.managers@plymouth.ac.uk or by telephone on 01752 587791.

We’re currently unable to sponsor this role under the Skilled Worker visa route. However, we welcome applicants who already have the right to work in the UK, including those on visa routes we can accept (e.g. Graduate visas).

For more information about the job and the person specification, please refer to the job description.

Application process

Please apply online, demonstrating how you meet the essential criteria outlined in the knowledge, qualifications, training, skills and experience elements of the job description in your supporting statement.

Following the closing date of the vacancy, you will be notified on the outcome of your application in due course.

Our offer

We have a wide range of staff benefits available to employees, depending on eligibility:

• Generous annual leave: 25 Days Annual Leave plus Bank Holidays & Closure Days

A summary of our comprehensive benefits can be viewed here.

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