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Research Administrator

Imperial College London - Department of Aeronautics

Salary: £33,977 – £38,360 plus benefits

Location:  South Kensington Campus (map)

Position Type: Full time, fixed term

The Department of Aeronautics at Imperial College London is seeking a new Research Administrator.  An exciting opportunity for someone looking to develop or build new skills in research administration and finance, the post supports the work of the Research Operations Officer on a selection of current and future research projects.

The post-holder will work across a variety of projects within the department but with a specific focus on projects that require more administrative attention to detail than others.

Duties and responsibilities:

As Research Administrator, you will assist the Research Operations Officer with the day-to-day management of the Department of Aeronautics’ research portfolio.  Being a member of a small departmental team, you will be expected to work without close supervision and be capable of taking initiative where needs be. 

Your role will be to assist with the administration and monitoring of progress of research projects including monitoring actual and committed expenditure, preparing regular reports and updates to funders on either a monthly or quarterly basis as required by the funder. This will involve working closely with both the Faculty of Engineering’s Research team and the Funder’s representatives to ensure deadlines are met and expectations are managed.

You will support investigators in the arrangements for reporting meetings and workshops including the preparation and distribution of papers and committee servicing.  You will arrange travel and accommodation for staff employed on the project and other colleagues and partners as appropriate as well as arranging venues and catering for meetings and conferences.

You will be expected to gain a thorough understanding of the portfolio in the remit of the grants to ensure that expenditure is being attributed to the correct grants and that the specific and often unique regulations of the funders of these projects are being adhered to. You will process purchasing and invoicing requests, and expense claims for investigators, particularly those working on highlighted projects within the remit of the Research Administrator. As part of this you will develop knowledge of individual projects with ensuring that all claims and orders are submitted according to the regulations of both the College and the funder.

Essential requirements:

  • A Levels or equivalent qualification or relevant experience
  • Previous administrative and/or finance experience, preferably in a research or higher education environment
  • Experience in the provision of high-level administration and provision of support to senior members of staff or academics
  • Experience with procurement / purchasing systems
  • Excellent financial management skills, including the ability to interpret reports and present data to non-finance staff.
  • Excellent IT skills including proficiency in MS Office
  • Excellent organisational skills
  • Strong interpersonal and written and oral communication skills
  • Excellent attention to detail, particularly maintaining accuracy when working under pressure
  • Proven problem-solving skills
  • Demonstrable ability to prioritise, plan ahead and effectively manage a high volume of work
  • Ability and willingness to adapt to changing timetables or work patterns as dictated by changing circumstances

Further Information:

This position is available until 30th June 2023 and is full time.

For any queries on the role. please contact via email: Mr John Driscoll –

Should you have any queries regarding the application process please contact Ms Lisa Kelly by email at: .

For technical issues when applying online please email

Please note that CVs should only be submitted for Academic posts and must be accompanied by an application form. For all other posts, including Research and Administrative and Support posts, please submit an application form only, unless requested otherwise.

Imperial College is committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment. We are an Athena SWAN Silver award winner, a Stonewall Diversity Champion, a Disability Confident Employer and work in partnership with GIRES to promote respect for trans people.

Closing date: 28/10/2021

To apply, visit and search by the job reference ENG01892.

Location: London
Salary: £33,977 to £38,360 per annum
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 8th October 2021
Closes: 28th October 2021
Job Ref: ENG01892
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