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Operations Officer (Research & Statistics Unit)

King's College London - Department of Population Health Sciences

Location: London
Salary: £33,114 to £37,804
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 14th January 2022
Closes: 31st January 2022
Job Ref: 039403
 

Job description

This is an exciting opportunity within the Medical Statistics Research Group in the Department of Population Health Sciences. We are seeking to appoint an experienced and highly motivated Operations Officer with financial experience to provide support to a growing research group.

The post holder will be responsible for supporting the day-to-day financial, operational and administrative functions for the research group, including developing timely costings for statistical services work for research and consultancy projects, issuing quotations and invoicing customers.

The post holder will be responsible for ensuring that salary costs are appropriately charged to research grants and consultancy projects on a monthly basis, as well as managing all other financial aspects of the statistics services (including invoicing, expenses and financial reporting).

The post holder will be confident in the use of Microsoft Excel with a close attention to detail and the ability to build relationships with key stakeholders both internally and externally of the university.

The post holder will work closely with other members of the School’s Professional Services team to provide administrative support for the group, including developing communications for stakeholders and managing a shared mailbox for enquiries. 

The postholder will provide Pre and Post Award support in the day-to-day financial administration of projects. 

This post will be offered on an a fixed-term contract until 31st July 2023

This is a full-time  post - 100% full time equivalent

Key responsibilities

  • Responsible for providing financial and operational support for the Unit of Medical Statistics
  • Working with the senior academics and researchers in the Unit to provide support for developing costings for research grants and statistical service and consultancy projects
  • Working closely with the School Research Manager, monitor and maintain systems for tracking projects, including monitoring milestones, payment schedules and staff input.
  • Record, track and monitor the group’s income and expenditure, including raising and paying invoices.
  • Building strong relationships with the Unit’s customers and taking ownership or the full statistical consultancy service cycle: issuing quotations, providing guidance to academic colleagues on the use of WorkTribe and the KCL finance system.
  • Manage and monitor bookings for the statistical consultancy service, including preparing reports of activity
  • Ensure staff time and salary costs are appropriately charged to grant activity on a quarterly basis
  • Act as a key contact point for the statistics group and their collaborators
  • Liaise with a wide range of academic, research, and professional services staff at varying levels of seniority across the School, the Faculty and University.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

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