International Relations Office Assistant

Location: South Kensington Campus

Contract type: Full time and fixed term until 31 July 2023

Job Summary

This is an exciting opportunity to join Imperial College London’s International Relations Office (IRO) - a busy, highly-visible central unit responsible for supporting the development and delivery of the College’s international engagement with academic partners and overseas governments. 

We are seeking to appoint a motivated individual to the position of International Relations Office Assistant to help support the efficient operation of the International Relations Office (IRO) and the delivery of high profile events and programmes.

This is an important administrative support position where you will use your excellent communication skills to support the IRO team and liaise with staff and students across the College. The successful applicant should be enthusiastic, willing to learn, detail-orientated, have strong communication skills and demonstrate an interest in international affairs.

As a member of a 10-12 person team, you should welcome change and be prepared to work flexibly across different team activities as they will be expected to undertake a wide range of administrative tasks. This position offers unique International Relations administration experience in the busy central office of one of the World’s most international universities.

Duties and responsibilities

Events and Programme Support

You will assist with the delivery of high profile IRO events on campus: including visits from international stakeholders and delegations, international science and technology conferences, international scholarship receptions. You will also assist with student programmes including lab placements and exchanges, and offer support for outgoing international travel by IRO delegations.

Office support and database coordination 

You will be responsible for key administrative functions which underpin the effectiveness of the busy International Relations Office. This includes maintaining databases (e.g customer relationship management), arranging and coordinating meetings internally and externally, assisting in the production and circulation of agendas, minutes and papers.

Essential requirements

• GCSE English and Maths at grade A-C are minimum requirements
• Experience of using Microsoft packages (Outlook, Excel, Word)
• Experience of working in a customer services role
• An awareness of and sensitivity to other cultures
• Understanding and respect for confidentiality, including the integrity and sensitivity of records
• Having the initiative and enthusiasm to take part in all aspects of assisting with the operation of a busy office
• Ability to maintain a professional standard of work whilst contributing to a friendly and welcoming atmosphere
• Excellent written and verbal communication skills
• Strong attention to detail and high level of accuracy in written/ numerical work
• Ability to use your initiative and take a proactive approach to work and to meet deadlines
• Confidence to work with a range of colleagues, of varying seniority, both within and external to the College

Further Information

Full details about the role, please refer to the Job Description.

This is a full time and one-year fixed term position, and you will be based in the South Kensington campus.

Should you have any questions about this role please contact Michael McTernan: m.mcternan@imperial.ac.uk

Imperial College is committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment. We are an Athena SWAN Silver award winner, a Stonewall Diversity Champion, a Disability Confident Employer and work in partnership with GIRES to promote respect for trans people.

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