Personal Assistant and Administrator

Location: Hughes Hall, Cambridge CB1 2EW

Hours of Work 37.5 hours per week Monday to Friday, open to consider flexible working.

About Hughes Hall

The University of Cambridge’s oldest graduate college, Hughes Hall bears the name of its founding Principal, Elizabeth Phillips Hughes. Established in 1885 as a women-only teaching College. We are one of the most international colleges, bridging the academic and external worlds, with an open and informal atmosphere. We pride ourselves on being an oasis of calm and quiet near the busy city centre, providing a relaxing yet stimulating environment for study and research, where people of all backgrounds are welcomed, will feel at home, and can flourish. Everyone at Hughes has arrived by a different route, with a different background, and brings different experiences, strengths and stories to their studies.

About the Role

The role of Personal Assistant and Administrator is to manage and organise the Bursar’s Office, providing a comprehensive range of administrative support to the Bursar and to work with the Compliance Manager on data protection, committee administration and defined projects.

The Bursar has responsibility for finance and investment management, the College estate including provision of student accommodation, IT, Human Resources, legal compliance, conferencing, catering and the day-to-day administration of the College. The Bursar is also responsible for various inter-collegiate matters and efficient diary management will be a main focus for the role holder. 

The Bursar’s management team consists of the: Assistant Bursar, Head of Domestic Operations, Head of Facilities, HR Manager and Compliance Manager.

The Compliance Manager works closely with the Bursar ensuring the College follows statutory data protection regulations; acts as Secretary to the Bursar’s operational committees; and manages internal liaison and support for significant College projects. A focus for the role holder will be to administer data protection tasks and provide support for work arising from the Bursar’s committees.

This is an important post, affording the postholder a mix of autonomy and collaborative working as well as supporting a crucial function at the College. 

The successful candidate will be a reliable, organised and skilled administrator, able to assimilate information quickly. You will use your initiative to drive tasks forward, you will be adaptable with the ability to keep calm under pressure, and you will be able to confidently interact and communicate with varied stakeholders.

The job-holder will have an important role in the work of the Bursar’s office and by working across the two halves of the role, will be ideally placed within this small team to gain knowledge of the committee work and projects that the Bursar manages and drive efficiency where the roles overlap. Time management will be key to the role, as the nature of the roles do not lend themselves to a strict 50/50 division of time; it is expected the PA role will be part-time over 5 days, responding to the Bursar’s priorities, and the Compliance Administrator role can be flexible and accommodate the peaks in demand of the PA role. You will be supported across both roles by the Compliance Manager, who will be your line manager.

For more information about the role and the application process, please visit the College’s website.

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