Magdalen College is one of the oldest and most beautiful of all the Oxford Colleges, set in 100 acres of grounds in the heart of the city. The historic buildings include medieval dining hall, chapel and cloister as well as seminar rooms and bedrooms added over the centuries in a sympathetic neo-gothic style. In more recent time, we have built a 160-seat Auditorium and modern ensuite accommodation.
With 650 graduate and undergraduate students, and 70 academic staff, supported by a large team of non-academic and domestic staff, Magdalen is also one of the largest of the Colleges of the University of Oxford. We provide accommodation for 500 of our students, mostly located on the main college site or very close by.
In term-time there is a busy calendar of college committee meetings, seminars, lectures, outreach and choir events which make use of our many teaching and function rooms. Students, staff and visitors are catered for in our Hall, Old Kitchen Bar and other private dining rooms, for regular meals, receptions and formal dinners.
Conferences, functions and events have come to play a major role in the business of the College with held throughout the year and short residential conferences and summer schools in the vacations; alongside Alumni events organized though the College Development Office, in both term-time and vacations. We also offer facilities for private dinners and alumni wedding receptions.
The work of the Conference & Accommodation Office has expanded as business has developed. We are now looking for a proactive and organized person, demonstrating excellent customer focus and who enjoys a busy and varied work environment, to become a supportive member of the Team; which currently comprises Conference Accommodation Manager and two part-time Conference & Accommodation Administrators.
The Conference & Accommodation Administrator is employed by the President and Fellows of Magdalen College and is responsible under them to the Home Bursar. For the performance of their duties, the Conference & Accommodation Administrator will report to the Conference & Accommodation Manager.
Job Duties and Responsibilities
The Conference & Accommodation Administrator assists the Conference & Accommodation Manager in the following duties:
The list of duties and responsibilities is not exhaustive and you may be required to carry out alternative tasks as instructed by your supervisor to ensure the Home Bursary can operate an efficient service at all times.
Person Specification
The Conference and Accommodation Administrator should be a proactive and organised person demonstrating excellent customer focus and the ability to work as part of a team.
Essential
Desirable
Applications are particularly welcome from women and from Black, Asian, and Minority Ethnic candidates.
Salary
Grade 5 of the University Pay Scale £28,131 - £36,333.
Location of Work
This role is based at Magdalen College, Oxford, OX1 4AU. Hours of work are 37.5 per week Monday to Friday.
Holiday
The holiday entitlement is 38 days per annum including bank holidays. Some bank holidays are regarded as normal working days and may need to be taken at a later date. Some set days’ holiday must be taken when the College is closed.
Other Benefits
The College provides for maternity leave on a basis that exceeds the statutory provisions. This is a day one entitlement and there is no qualifying period, women are eligible for 26 weeks’ maternity leave on full pay, followed by 13 weeks of leave on Statutory Maternity Pay (SMP) and 13 weeks of unpaid maternity leave. Arrangements are available for Adoption Leave, Shared Parental Leave, and Paternity Leave. Magdalen College has a priority claim on places in the University nurseries.
Applications
Please complete the College application form and send it, together with the recruitment monitoring form, to either human.resources@magd.ox.ac.uk or Human Resources, Magdalen College, Oxford, OX1 4AU. If you do not wish the College to contact your referees at this stage please make this clear in your application. The closing date for receipt of applications is 12 noon on Monday 12 June 2023.
Late or incomplete applications will not be accepted.
Data Protection
All data supplied by applicants will be used only for the purposes of determining their suitability for the post, and will be held in accordance with the principles of the Data Protection Act 2018 and the College’s Data Protection Policy, which can be found at https://www.magd.ox.ac.uk/other-policies/data-protection/.
Location: | Oxford |
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Salary: | £28,131 to £36,333 per annum |
Hours: | Full Time |
Contract Type: | Permanent |
Placed On: | 26th May 2023 |
Closes: | 12th June 2023 |
Type / Role:
Subject Area(s):
Location(s):
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