Finance Assistant (Fixed-term)

Founded in 1894, City, University of London is a global university committed to academic excellence with a focus on business and the professions and an enviable central London location.

City attracts around 20,000 students (over 40% postgraduate level) from more than 150 countries and staff from over 75 countries.

In the last decade, City has almost tripled the proportion of its total academic staff producing world-leading or internationally excellent research. During this period, City has made significant investments in its academic staff, its estate and its infrastructure and continues to work towards realising its vision of being a leading global university.

Background

The Finance Assistant will support delivery of a flexible, responsive, and efficient purchase-to-pay process that not only strives to provide excellent service to University colleagues and other stakeholders, but also to maintain high levels of compliance and data quality.

The post holder will be required to undertake a combination of tasks from the main responsibilities (listed in the role profile) dependent on business requirements and the priorities determined by the Purchasing and Payables Managers with guidance from the Purchasing & Payments Manager.

Responsibilities

Invoice Processing and Delivery Confirmations

• Process hardcopy and emailed invoices in line with regulations and procedures
• Liaise with appropriate staff across the University to obtain confirmations of delivery
• Act as first point of contact for suppliers with respect to current orders and outstanding invoices

Payments to suppliers, staff & students

• Input supplier invoices, credit notes, and miscellaneous requests for payment into SAP and/or Convera GlobalPay accurately, on a timely basis and in accordance with agreed payment terms
• Ensure VAT on invoices and credit notes is correct
• Ensure all payments are appropriately authorised and correctly coded

Person Specification

The successful candidate will have experience of working in a purchasing, accounts payable, finance and / or service role along with good numeracy and analytical skills. A strong customer focus and a professional approach is essential along with the ability to communicate effectively both verbally and in writing. Excellent IT skills and the ability to work independently are also required.

Additional Information

City offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development.

Closing date for applications: 7th June 2023 at 11:59pm.

Subject to agreement, relevant Professional Services roles may be undertaken in a hybrid way. This involves a combination of working on campus and at home each week.

Where hybrid working can be accommodated, specific arrangements will be agreed with the successful candidate before their start date. Regardless of where colleagues are working, City, University of London’s premises will be their primary and contractual place of work.

City, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors.

We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background. City operates a guaranteed interview scheme for disabled applicants.

The University of business, practice and the professions

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