Administrative Assistant [Maternity Cover] (Part Time)

Are you an organised, hands-on administrative assistant looking for a part-time opportunity in a supportive and intellectually stimulating teaching environment?

The Department of Archaeology is delighted to invite applications for a part-time Administrative Assistant to join its friendly, close‑knit team supporting administrative and financial processes and communications activities.

About the role

This varied and rewarding part-time role places you at the centre of a dynamic teaching department, where you’ll play a key part in keeping the administrative function running smoothly and efficiently.

Working closely with the Department Administrator, you will provide broad administrative support across the team, including:

• onboarding and offboarding support
• building inductions
• maintaining office systems/ procedures
• contributing to continuous improvement of administrative processes

As Administration Assistant you will take responsibility for a range of financial administrative tasks, including:

• monitoring budgets and processing invoices/orders 
• liaising with finance colleagues ensuring timely payments.

The role also supports key annual activities at busy times:

• issuing appointment letters for safety roles
• updating essential departmental documentation
• academic year preparations, student access systems
• helping to deliver Departmental events, (catering, accommodation, etc)

In addition, you will work with the Outreach and Communications Co-ordinator:

• supporting internal and external communications
• maintaining website/intranet content
• supporting with file storage and access,
• assisting with AV and IT setup for events and activities.
• supporting copy writing
• producing news stories content for the departmental website and social media.

This is an excellent part-time opportunity for someone who enjoys variety, takes pride in organisation, and wants to make a meaningful contribution to a collaborative and fast-paced environment. This role would suit a secondment from within the University.

About you:

You will bring enthusiasm and a positive, solutions‑focused approach to the role, enjoying the opportunity to make a real difference to the student experience. Comfortable working both independently and as part of a supportive team, you will bring:

• Strong organisational skills, a keen eye for detail and pride in delivering accurate, high‑quality work
• Experience in a university administrative environment, with an understanding of financial processes
• Excellent communication and interpersonal skills, and a friendly, approachable manner
• Experienced user of Microsoft Office
• Experience with content management systems
• High level of accuracy
• A professional, discreet approach, with a clear appreciation of the importance of confidentiality
• Educated to A level standard, NVQ level 3-4, or equivalent level of practical experience
• GCSEs (or equivalent) in English and Maths

Click the ‘Apply’ button above to register an account with our recruitment system and apply online by completing the application form and detailing your suitability for the role.

Closing date: 12 July 2026

Interview date: 22 July 2026

Informal role related enquiries are welcomed and should be directed to: Melanie Norton Hugow, Department Administrator, email: administrator@arch.cam.ac.uk

Queries about the application system should be directed to our Faculty HR team, email: hr@hsps.cam.ac.uk

Please quote reference JD50075 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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