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Programme and Executive Support Officer

Economic and Social Research Council - ESRC

Location: Swindon
Salary: £26,216 per annum. Grade: UKRI Band C
Hours: Full Time
Contract Type: Permanent
Placed On: 28th September 2023
Closes: 17th October 2023
Job Ref: 2300016C

Location: Polaris House, Swindon 

The Economic and Social Research Council (ESRC), as part of UK Research and Innovation (UKRI), funds an important investment in research infrastructure to maximise the potential of administrative data as a resource for research – Administrative Data Research UK (ADR UK). ADR UK engages government and academic communities in opening up access to administrative data, and facilitates innovative research utilising this data to address major societal challenges. ADR UK was initially set up as a £44m pilot investment in 2018, and following the success of this pilot is now a long-term investment underpinned by £105m of funding until 2026. 

Job Purpose 

Working as part of the ADR UK Programme Management Office the post holder will be responsible for providing programme management across the Administrative Data Research UK partnership and executive support to the ADR UK Strategic Hub Director and Deputy Director. 

  • Contributing to the development of a strong project and programme management framework for ADR UK.
  • Administering project control documents i.e. highlight reports, risk and issue registers, project plans, financial monitoring, lessons learned, task trackers etc.
  • Creating project documentation which reflects best practice.
  • Coordination and organisation of project related internal/external governance meetings, workshops and events, including procurement and invoicing.
  • Building and maintaining strong working relationships with colleagues across a range of grades and seniority.
  • Manage Directors’ electronic diaries, assessing priority of appointments and reallocation as necessary.
  • Manage Directors’ travel arrangements
  • Assist Directors in researching and following up with action on matters which fall within their responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Directors.
  • Organise meetings and ensure that Directors are well prepared for those meetings, preparing agendas, pre-meeting briefings and where appropriate meeting papers.
  • Manage arrangements for Director meetings, including production/distribution of agenda and papers.
  • Multiple internal/external stakeholder engagement and communication tasks and activities.
  • Managing project queries and coordinating official responses.
  • Gateway and other Assurance Reviews support and preparation; collation of documents and co-ordination of audit and assurance activities.
  • Assisting with development and use of ADR UK Sharepoint and Teams.
  • Maintaining project management library
  • Supporting Programme Performance Monitoring.

Person Specification 

Essential

  • Demonstrable experience of providing project support to projects/programmes
  • Extensive experience of arranging meetings and of taking and producing notes, minutes, decisions and actions, with the ability to accurately capture and distil key points, including technical discussions.
  • Experienced Personal Assistant at senior management level
  • Strong planning, including an ability to prioritise and manage complex activities in order to meet deadlines.
  • Ability to work as a flexible member of a team, supporting colleagues at all levels.
  • Excellent written and spoken communication skills.
  • Ability to use own initiative and to work with minimum supervision
  • Ability to deal with sensitive information with discretion and to maintain confidentiality 

Desirable

  • Knowledge of Project management methodologies (e.g. Prince2)
  • An enthusiasm for social science research and an understanding of the role it plays within the UK research/innovation system 

In return, UKRI can offer the successful candidate:

- Flexible Working

- 30 days annual leave + Public Holidays

- Access to Civil Service Pension Scheme

- Various everyday discounts through our dedicated provider 

For more information and to apply, please visit our Careers Pages.

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