PA and Research Group Administrator

We are seeking a full-time PA and Research Group Administrator to provide high-level administrative and secretarial support to the CHI lab at the Institute of Biomedical Engineering (IBME). This role will primarily support the Royal Academy of Engineering Chair of Clinical Machine Learning, Professor David Clifton, as well as other academic members of the group. The position is permanent and full-time, although applications for part-time (30 hours per week) will also be considered.

About The Role

Working within an exciting, dynamic research environment, you will assist in the coordination of the academic research, leadership and administrative responsibilities of the Chair of Clinical Machine Learning and other senior academic members of the CHI lab. For instance, Professor Clifton also holds several senior externally-oriented roles (advisory boards, industrial collaborations, etc.) and you will be required to support him in these endeavours. In addition, you will also contribute as an active member of the administrative team in the IBME, which is overseen by the Office Manager.

About You

You will have proven experience supporting a senior member of staff, with a strong track record of providing exceptional administrative services. You should be highly organised and proactive, with excellent diary management skills and experience in arranging complex meetings and travel itineraries. A meticulous eye for detail and a high level of accuracy are essential, along with outstanding written and oral communication skills. Familiarity with financial systems such as Oracle Financials would be an advantage.

What We Offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Membership to a variety of social and sports clubs
• Discounted bus travel and Season Ticket travel loans

The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work.

Application Process

Informal enquiries may be addressed to Mrs Caroline Brown (email: caroline.brown@eng.ox.ac.uk).

For more information about working at the Department, see www.eng.ox.ac.uk/about/work-with-us/.

Only online applications received before midday on 28 May 2025 can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application.

The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.

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