Administrator (NIHR CRNCC Specialty Cluster)

Job description

Are you looking for a busy role working with a wide range of professionals and stakeholders? Do you have time-management and prioritisation skills that you could apply not only to your own work, but also to help the people you work with? Are you passionate about people in the UK having access to good quality health and care research studies?

An exciting opportunity has arisen to join a highly motivated and collaborative team at the NIHR Clinical Research Network’s National Coordinating Centre, in our KCL-based office in London. CRNCC provides the management and oversight function of the wider CRN on behalf of the Department of Health and Social Care (DHSC) and is a key and influential part of the wider NIHR, whose mission is to improve the health and wealth of the nation. People are, of course, the most valuable asset for any organisation, and this role will provide high-quality, comprehensive support to a range of committees, steering groups, boards, working groups and their leadership effectively and proactively.

The role will involve liaising with a wide range of staff and professionals from a variety of backgrounds and areas of expertise, as well as with stakeholders ranging from government agencies to patient organisations. You will be responsible for planning and organising meetings and events (both online and face-to-face); related diary, travel and costs management; preparation, completion, distribution and filing of meeting and event documentation and related follow-up; and creating and updating web-based information. You will support time-sensitive communications work such as reports, consultations and announcements. You will respond to phone and email communications, escalating when necessary. All these activities will rely on your effective time-management and prioritisation abilities, excellent interpersonal and organisational skills and close attention to detail. Overall, you will be a team player who enjoys contributing to the big picture.

This post is maternity leave cover and will be offered on a fixed-term contract until 31 March 2024 due to external funding.

This is a part-time post - 80% full time equivalent (28 hours per week).

Key responsibilities

• General administration of team activities and projects, including drafting agendas, taking minutes and following up on actions
• Diary management using the Google platform
• Dealing with finances, including orders and the organisation and tracking of payments
• Administrative support for communications and stakeholder engagement activities
• Collating responses from consultation exercises, questionnaires and surveys, both CRN internal and external
• Activity to maintain and update website content

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

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