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Executive Officer (Student Services Administrator)

Oxford Brookes University

Location: Oxford
Salary: £30,487
Hours: Full Time
Contract Type: Permanent
Placed On: 27th November 2023
Closes: 7th January 2024
Job Ref: 158679

£30,487, rising to £32,982

We are looking for an Executive Office administrator to join the ASA Operations Administrative Team at Oxford Brookes University.

This is an exciting opportunity that involves interesting and varied work in collaboration with staff from across the University, supporting critical services and working to consistently deliver an outstanding administrative service to colleagues within the Academic and Student Administration Directorate.

Please note this role will be onsite with some flexibility during University holidays to work from home.

This role will have line management responsibilities, to include recruitment, induction of new staff, holding regular 1-1s, sickness reporting, training and development of team members and supporting the performance and development review process.

The Executive Officer administrative duties can be considered in two separate sections of Core and Specialist administration.

Core:

To include but not limited to:

  • To work as part of a team to deliver administrative duties including purchasing, raising purchase orders, paying invoices, travel, maintaining circulation lists, holiday/sickness reporting, timesheet administration, diary management for Executive level staff and above, oversight of Human Resources processes, asset register management and space management
  • Oversight of Human Resources processes; induction, personal development, staffing records, recruitment
  • Financial matters, purchasing, hiring, recharging, budget and year end processes
  • Web development for the Directorate
  • Maintaining an up to date knowledge of relevant University policies and procedures and providing advice to colleagues on compliance, financial and HR processes.

Specialism:

To include but not limited to:

  • Providing management of the administration of mental health and wellbeing
  • Providing holiday management for all administrations within Support Services ensuring adequate cover in each area during annual leave
  • Providing support and guidance to Support Services budget holders
  • Providing ad hoc support for the Info Desk as necessary
  • Ensuring Student Support Services administration can operate effectively
  • Maintaining adequate staffing levels to cover priority functions
  • Liaising within departments in relation to administrative matters

Qualifications and Experience for the post:

  • Degree or equivalent or work experience
  • Administration qualification or equivalent work experience
  • Experience of setting up and managing administration systems
  • Experience of supporting meetings, agenda preparation, minute taking, following up and progressing actions
  • Proven experience of managing confidential or sensitive information
  • Experience of monitoring budgets and financial reports for anomalies
  • Experience of providing advice and guidance and of supporting students/young people in an academic setting who may be facing a wide range of challenges would be advantageous

Interviews are expected to take place on 17th January 2024.

You will also enjoy the benefits of working at Oxford Brookes University with up to 38 days holiday, rising to 41 days holiday (this includes 13 Bank Holidays and Concessionary Days), a generous Local Government pension scheme (19.2% Employer contribution rate), cycle to work scheme and access to a variety of university facilities (Brookes Nursery, Gym and sports facilities). For more information about benefits please see the document 'All about Brookes' below.

At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting from the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background. 

As a Disability Confident Employer, we guarantee to interview any disabled applicant who meets the essential selection criteria.

We value your feedback on the quality of our adverts. If you have a comment to make about the overall quality of this advert, or its categorisation then please send us your feedback
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