Open Access & Repository Assistant

About the role

We are seeking an Open Access and Repository Assistant to join the Open Access Collections Team within the Bodleian Libraries, working to support Open Access at Oxford, whilst supporting the maintenance and development of the Oxford OA Payments system and Oxford University Research Archive (ORA).   

The postholder will be primarily responsible for processing funding applications for academic outputs. For some open access pathways, a fee must be paid. This fee is referred to as an Article Processing Charge (APC) or a Book Processing Charge (BPC). The Open Access Collections Team, within the Bodleian Libraries, is responsible for the administration of APCs and BPCs, and the compliance checks and corrections for these outputs. A secondary aspect of the role will be reviewing material deposited to ORA by Oxford academics. This post provides a great opportunity to transfer the “traditional” bibliographic skills of cataloguing and authority control to the newer and still-developing area of research output data management.   

This is a full-time, fixed-term position, working 36.5 hours per week for one year from the start date of the successful candidate.

About You

The postholder will be computer literate as duties will primarily focus on processing applications for funded research, dealing with the processing and payment of invoices and enhancing the metadata for ORA deposits to maximise the interaction and engagement with the research content.

The postholder will ensure that a deposit or output complies with copyright, compliance and other regulations affecting the dissemination of the work. When required, the role may require production of reports and statistics, so good attention to detail is crucial.

Good interpersonal and communication skills are important as there will be regular contact with academics, publishers and various other stakeholders, to advise on policy, process and other related queries. This will occur via a range of communication channels and helpdesks. The postholder will assist authors with payment applications or depositing their work to ORA, and understand their responsibilities with regards to policies affecting research publications.

The varied nature of the role means that being able to work independently and part of a team are essential.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents listed above must be submitted to be considered for this role.

Only applications received online by 12.00 midday (BST) on Monday 7 October 2024 can be considered. Interviews are expected to take place during the week commencing Monday 21 October 2024.

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