Operations Coordinator

Salary:

Full time starting salary is normally in the range £27,036 to £29,043

From 1 November 2023 the salary range will increase to £28,397 to £30,210, with potential progression once in post to £33,938

Contract Type: Fixed Term contract up to September 2024

Closes: 16/10/2023

Background

The School of Chemistry at the University of Birmingham is a vibrant and thriving academic community, with over 90 academic and research staff, 20 professional services staff and over 600 students. With a strong focus on its three main research themes, energy, sustainability and health, and a number of interdisciplinary interest groups, the School has ambitious plans to grow research activity; indeed, major investment from the University for a state-of-the-art research building (opening in 2023/24) and a new Collaborative Teaching Laboratory (opened September 2018) that is revolutionising how we teach undergraduate practical chemistry, means we are entering an exciting period. We provide an inclusive and supportive environment where we strive to support every member of staff in realising their career potential.

The post holder will undertake a range of activities in relation to HR and Finance, as well as providing more general support to other activities within the remit of the School Operations Hub.

Job Summary

The post holder will support the day-to-day administrative processes across the School, providing high-quality support for academic colleagues and professional services staff within the School. Providing advice and support on University processes and systems to enable the efficient and effective running of daily administrative activity. The post holder will work on the instruction of the Operations Officer / Head of Operations to plan and prioritise the regular cycle of business for the School. The post holder will act as the administrative central point of contact and liaison with College and centrally-based finance and recruitment colleagues, acting as a key source of promoting knowledge and understanding within the School.

The post holder will be expected to handle confidential documents and sensitive information in accordance with University policy and GDPR regulations.

The post requires a strong sense of initiative and the ability to multi-task. The post will require a high level of communication between academics, recruiting managers, the School Operations Officer, the Head of Operations, Research Administration Officers, HR and Finance, and other members of the School Operations Hub.

Person Specification

• Educated to A-level or equivalent standard / relevant experience.
• Previous experience as an administrator in a large complex working environment, ideally with Higher Education experience.
• Previous experience with HR/recruitment processes and/or financial processes / financial management.

Informal enquires can be made to Nicky Gillece, email: n.d.gillece@bham.ac.uk 

To download the full job description and details of this position and submit an electronic application online please click on the above ‘Apply’ button

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We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

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